Finance & Grants Manager

Access Reproductive Justice

5d • Remote

About The Position

ACCESS REPRODUCTIVE JUSTICE (ACCESS) seeks a Finance and Grants Manager with a deep commitment to reproductive justice. This position will support ACCESS' mission, vision and values by assisting with the day-to-day financial health of the organization and the compliance integrity of the grant portfolio. The Finance & Grants Manager is a new ACCESS RJ position that will be a core member of the Operations & Administration department. This role supports the full financial operations cycle — from accounts payable and receivable through monthly close and board reporting — and manages grant tracking and restricted fund compliance across ACCESS RJ's multi-funder revenue base. This is a highly trusted, detail-oriented role that requires strong accounting knowledge, comfort with both restricted and unrestricted fund management, and the ability to serve as a reliable thought partner to the Finance and Operations Director and other leadership. The Finance & Grants Manager reports to and works closely with the Finance and Operations Director.

Requirements

• Belief in, commitment to, and deep understanding of the reproductive justice framework, and familiarity and comfort with sexual and reproductive health issues, particularly abortion.
• Proactivity--a self motivated, resourceful, creative individual who has demonstrated ability to be well-organized, and work independently, with the proven ability to multitask, set work priorities, track projects and meet deadlines.
• Commitment to working in a People of Color-led, community-based, non-profit organization, and invested in fostering a trauma-informed model of community care within ACCESS RJ.
• Strong interpersonal skills and ability to create positive, long-term working relationships; demonstrates tact, dependability, diplomacy and flexibility with diverse constituents, including colleagues, families, legislatures, coalition partners, staff and community members.
• Radical compassion for underserved communities; and strong emotional intelligence to understand the impact our work has on these communities.
• An enthusiastic and positive attitude.
• A deep commitment to personal wellness with a strong level of self awareness for self-care.
• Experience in abortion funding, mutual aid, and or/practical support organizations.

Nice To Haves

• Personal experience with abortion, adoption, and/or parenting.
• 3–5 years of nonprofit financial management experience, including direct responsibility for grants compliance and restricted fund accounting
• Demonstrated proficiency in QuickBooks Nonprofit, Ramp, and/or equivalent nonprofit accounting software
• Strong working knowledge of GAAP as applied to nonprofit organizations, including ASC 958 (fund accounting)
• Experience managing grant budgets and preparing financial reports for foundation and government funders
• Comfort with payroll processing and benefits administration in coordination with a third-party processor
• Exceptional attention to detail, organizational skills, and ability to manage multiple deadlines simultaneously
• Ability to communicate financial information clearly to non-financial staff and leadership
• Experience with ACCESS’ programs, as a volunteer, intern, or caller.

Responsibilities

• Manage all accounts payable and accounts receivable, including vendor payments, reimbursements, and invoicing
• Maintain the general ledger and chart of accounts in the accounting system (currently QuickBooks)
• Monitor cash flow and flag concerns proactively to the Director of Finance and Operations
• Process bi-weekly payroll in coordination with the payroll processor (currently BambooHR), ensuring accuracy of deductions, benefits, and allocations
• Manage organizational credit cards, expense reporting, and reimbursement workflows via Ramp
• Support with the preparation of monthly, quarterly, and annual financial statements and analyses for leadership and the board
• Maintain accurate financial records for all direct financial assistance disbursements, ensuring proper coding, documentation, and audit trail
• Reconcile disbursement data with the case management system on a monthly basis in coordination with the Healthline Finance Coordinator
• Ensure direct support expenditures are correctly allocated across restricted and unrestricted fund sources
• Maintain a comprehensive grant tracking system covering award amounts, restrictions, reporting deadlines, and allowable expense categories for all active grants
• Support with preparation of financial reports for grant deliverables, ensuring accuracy and alignment with funder requirements
• Monitor spending against grant budgets and alert program staff of variances or risks
• Support the Executive Director (and sometimes outside consultant) and Finance and Operations Director to develop grant budgets for new proposals
• Ensure compliance with all grant restrictions and coordinate with leadership on re-budgeting requests when needed
• Serve as a staff coordinator for the annual audit, managing document preparation, auditor communication, and timeline
• Work with the Finance and Operations Director to prepare for and respond to audit findings and recommendations
• Maintain current knowledge of nonprofit accounting standards (GAAP, ASC 958) and California-specific compliance requirements
• Support the Finance and Operations Director in maintaining current business registrations, charitable solicitation registrations, and tax filings (990 coordination)
• Serve as a reliable financial resource and thought partner to Healthline, Movement Building, and Strategic Communications and Culture staff
• Maintain and improve financial systems, workflows, and internal controls appropriate to the organization's size and risk profile
• Support annual budget development in collaboration with the Finance and Operations Director and Directors
• Participate in the annual policy review (compensation, reimbursement, stipend, etc.) process by providing relevant financial analysis

Benefits

• health, vision, dental and life insurance with no share-of-cost for the employee
• a 401(k) plan with 5% employer match
• 15 days of paid vacation in the first 2 years of employment and 20 days of paid vacation after the first 2 years of employment
• paid sick/wellness time
• family and medical leave
• a wellness stipend
• opportunities for professional development and growth

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed