Finance Coordinator

SGS•North Wales, PA

6d•Onsite

About The Position

This position coordinates various financial documents. The primary responsibilities are Account Receivable (AR) & Revenue cycle, Account Payable (AP) & Procurement cycle, and tracking of documents received and processed weekly. Incumbents must be detail oriented to comply with SGS Global Finance Menu (GFM). Incumbents must be capable of multi-tasking to meet the department needs of working with multiple managers and assignments simultaneously. This position operates under limited supervision. Often assigned tasks to lead to completion and work independently.

Requirements

College Diploma is required
Over 3 years of previous working experience in an administrative or accounting related role
Proactive work ethics, able to work in a fast-paced environment with strong attention to detail.
Demonstrates excellent verbal and written communication skills including grammar and composition.
Must be able to read, understand and follow work instructions in a safe, accurate and timely manner.
Candidates must have advanced proficiency in using various type of computer software (Word, Excel, PowerPoint, Outlook etc.).

Nice To Haves

university degree is considered an asset

Responsibilities

100% billing accuracy by ensuring the completeness of essential information and back-up support are available and verified prior to invoicing. Essential information, such as but not limited to client PO#, client’s AP contact, bill-to address. Back-up support, such as but not limited to timesheets, receipts, subcontractor invoices
Weekly Billing using Cost tracker list to ensure all items are invoiced at the correct rate with proper backup
Ensure Cost tracker information is maintained weekly, reconcile amounts invoiced against what has been inputted into Cost Tracker to ensure completeness of invoicing process
Ensure all Oracle Invoice amounts match cost tracker amounts, and correct taxes are applied.
Ensure invoice numbers are entered for items generated, all subcontractor timesheets and expense incurred are entered
Prevent revenue leakage by ensuring all expenses and other added charges are billed in accordance to client PO
Prevent revenue leakage by charging the rates for all subcontractor timesheets
All discrepancies must be escalated promptly and corrected prior to invoicing
Organize all invoice copies and all related back-up support are sent to client in a timely manner.
Issue credit memos as required, all credit memos over $5,000 must be approved by Site Manager prior to sending to Director Finance for final approval.
Weekly collection follow-up with client to ensure prompt payment and recover payment from aged outstanding invoices. Collaborate with Mississauga site Collector and Head Office AR Team to resolve client’s inquiry and/or dispute (missing timesheets/invoices), leading to prompt payment.
Provide invoice detail to Head Office AR to resolve unapplied payment.
Prepare commentary based on outcome of collection follow-up of each outstanding invoice; mandatory attendance to monthly Collection/AR Review.