Finance Coordinator

Timberline Construction•Canton, MA

11d

About The Position

Timberline is looking for a Finance & Administrative Compliance Coordinator to join our team and help keep the business running smoothly behind the scenes. This is a great opportunity for someone who is organized, curious, dependable, and enjoys having a hand in a little bit of everything. You'll support our Finance team while taking ownership of important administrative and compliance processes - from tracking business licenses and state registrations to managing insurance documentation, prequalification requirements, records, and basic accounting tasks. You don't need to be a compliance expert. If you're organized, willing to learn, and good at following something through from "we need this" to "it's done," we'll teach you the rest.

Requirements

2+ years of administrative, office management, bookkeeping, finance, or related experience.
Strong organizational skills and exceptional attention to detail.
Proficiency with Microsoft Office, particularly Excel, Word, and Outlook.
Strong written and verbal communication skills.
The ability to manage multiple priorities and deadlines.
Strong follow-up and problem-solving skills.
A high level of professionalism and discretion when handling confidential information.

Nice To Haves

Experience with accounting, bookkeeping, compliance, insurance administration, business registrations, licensing, or working with governmental agencies is a plus.
Experience with multi-state business operations or client prequalification systems is also helpful.
Naturally organized and someone who enjoys creating order out of chaos.
Proactive and willing to take ownership of tasks.
Comfortable working with spreadsheets, deadlines, and detailed information.
Curious and eager to learn new areas of the business.
Dependable and willing to follow things through to completion.
Comfortable communicating with internal teams, vendors, insurance brokers, and government agencies.
A team player who is willing to pitch in wherever needed.

Responsibilities

Keep track of state registrations, business licenses, renewals, and compliance requirements across multiple states.
Maintain compliance calendars so important deadlines don't sneak up on us.
Help manage sales tax registrations and renewals.
Keep insurance policies, certificates, renewals, and related documentation organized and up to date.
Coordinate requests for Certificates of Insurance and work with our insurance brokers.
Help gather information and documentation for annual insurance renewals.
Monitor client prequalification portals and make sure required information stays current.
Maintain company records, files, databases, and tracking systems.
Prepare spreadsheets, reports, correspondence, and other business documents.
Support the Finance team with data entry, bookkeeping, basic accounting tasks, and journal entries.
Research requirements from state and governmental agencies and help communicate changes internally.
Assist with audits, compliance requests, and special projects.
Jump in wherever the Finance and Administrative team needs an extra set of hands.