Finance Coordinator

GRO Clinical Services•Cincinnati, OH

6d•Onsite

About The Position

The Finance Coordinator provides day-to-day administrative and transactional support to the organization’s finance and payroll functions across GRO Community and GRO Clinical Services. This position is responsible for maintaining accurate financial documentation, supporting payroll processing, entering and tracking accounts payable transactions, coding financial activity, and maintaining organized digital records. This position is responsible for being highly organized, detail-oriented, comfortable working with financial information, and able to independently manage recurring tasks while maintaining accuracy, confidentiality, and established deadlines.

Requirements

Previous experience handling confidential or financial information strongly preferred.
Strong attention to detail and commitment to accuracy.
Ability to work with confidential payroll and financial information.
Strong organizational, time-management, and follow-through skills.
Ability to independently manage recurring tasks and meet established deadlines.
Basic understanding of accounts payable, transaction coding, and general financial processes.
Ability to identify discrepancies and appropriately escalate concerns.
Proficiency with Microsoft Office and/or Google Workspace.
Ability to perform the essential functions of the position with or without reasonable accommodation.
Ability to operate standard office and/or position-specific equipment.
Ability to communicate effectively in person, electronically, and by telephone.

Nice To Haves

Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred.
Minimum of 1–2 years of administrative, finance, accounting, payroll, or accounts payable experience preferred.
Experience with QuickBooks, Bill.com, payroll systems, or similar financial platforms is a plus
Experience with QuickBooks and Bill.com preferred.
Experience with payroll or HRIS systems is preferred.
Strong written and verbal communication skills.

Responsibilities

Assist the Payroll Administrator with payroll preparation and processing activities.
Review payroll-related information for completeness and accuracy prior to processing.
Assist with entering payroll adjustments, employee changes, deductions, reimbursements, or other payroll-related information as assigned.
Maintain organized payroll documentation and supporting records.
Assist with identifying and resolving missing or incomplete payroll information.
Maintain strict confidentiality of employee compensation and payroll information.
Enter invoices and bills into the finance system for both GRO subsidiaries.
Ensure invoices are assigned to the appropriate entity, vendor, category, and supporting documentation.
Maintain accurate digital copies of invoices, receipts, payment records, and related documentation.
Track outstanding or incomplete invoices and follow up internally when additional information is required.
Assist with maintaining accurate vendor records and accounts payable documentation.
Review and code designated Ohio transactions within QuickBooks.
Assign transactions to the appropriate accounts, categories, programs, or cost centers based on established accounting procedures.
Maintain appropriate supporting documentation for coded transactions.
Identify transactions that are unclear, incomplete, duplicated, or require additional review and escalate them to the appropriate finance team member.
Assist with transaction clean-up and reconciliation support as assigned.
Maintain an organized electronic filing system for financial records across GRO entities.
Upload, label, categorize, and archive financial documents according to established procedures.
Maintain documentation necessary to support financial reviews, audits, and compliance activities.
Assist with retrieving financial records and supporting documentation as requested.
Support recurring finance deadlines and administrative projects.
Perform additional finance and administrative duties as assigned.
Performs other related duties assigned to support departmental and organizational needs.