Finance & Business Operations Coordinator

Monarch Staffing•West Chester, PA

3d•Hybrid

About The Position

Our client is seeking an experienced Finance & Business Operations Coordinator to support the financial and administrative operations of a large organization. This position will oversee a variety of fiscal, administrative, purchasing, HR coordination, and business operations responsibilities while providing support to senior leadership. The ideal candidate will have a strong background in finance, accounting, budgeting, and administrative management, along with excellent organizational and communication skills. This is a hands-on role for someone who is comfortable managing multiple priorities, working independently, and collaborating with leadership and other departments.

Requirements

Bachelor’s degree in Business, Finance, Accounting, or a related field.
Minimum of 5 years of experience in fiscal and administrative management.
Minimum of 3 years of supervisory experience.
Strong knowledge of accounting, accounts payable, accounts receivable, and budgeting.
Strong analytical and problem-solving skills.
Excellent written and verbal communication skills.
Ability to communicate effectively with employees and leadership at all levels.
Strong organizational and time-management skills with the ability to manage multiple priorities.
Ability to work independently and as part of a team.
Strong attention to detail and accuracy.
Ability to maintain confidential information and exercise sound judgment.
General knowledge of HR practices and employment guidelines.
Valid driver's license required.

Nice To Haves

Master's degree in Business, Finance, Accounting, or a related field.
Experience with budgeting, financial reporting, procurement, and administrative operations.
Experience supervising employees or administrative staff.
Strong problem-solving and decision-making skills.
Ability to adapt to changing priorities and resolve recurring operational issues.
Experience working within a government, municipal, or similarly structured organization is a plus.

Responsibilities

Oversee day-to-day fiscal and administrative operations, including budgeting, accounting, purchasing, billing, and financial reporting.
Assist with the development and management of annual budgets, including tracking expenditures and revenues.
Monitor financial activity and ensure spending remains aligned with organizational priorities.
Oversee accounts payable, accounts receivable, purchasing, and related financial processes.
Prepare financial reports, reconciliations, audit materials, and other fiscal documentation.
Work with internal departments and leadership on budget planning, financial reporting, and accounting adjustments.
Manage vendor relationships, purchasing activities, contracts, and related administrative processes.
Develop and maintain policies, procedures, internal controls, and processes to improve efficiency and accuracy.
Support leadership with strategic planning, performance measurements, reporting, and special projects.
Coordinate departmental meetings and ensure smooth administrative operations and internal communication.
Partner with Human Resources on employee recruitment, onboarding, position changes, separations, and employee records.
Provide guidance related to timekeeping and oversee payroll submissions.
Assist with employee training and development initiatives.
Maintain confidentiality when handling sensitive financial and employee information.
Supervise and support a small administrative team.
Perform additional duties and special projects as needed.