Finance Associate

Sacred Heart Schools•Chicago, IL

1d•Onsite

About The Position

The Finance Associate upholds the mission of the Network Sacred Heart Schools as expressed in the Goals and Criteria and the mission statement of Sacred Heart Schools as approved by the Board of Trustees. The position’s area of focus is working closely with the Controller to execute the various daily administrative functions of the Finance Office and Accounts Payable as well as is fully supportive of the Schools' mission, standards, and policies. The Controller may modify responsibilities to align with the current priorities and demands of the finance department.

Requirements

Bachelor’s degree required, major in accounting or finance preferred
1-3 years of accounting/bookkeeping experience preferred
Excellent communication skills with service orientation
Continuous striving for process improvement and quality outcomes
Proficiency with Microsoft Office programs, particularly strong Excel skills
Experience with Blackbaud software (Financial Edge), Raiser's Edge a plus
Highly motivated, ethical, and eager to learn
Demonstrate good organization and attention to detail
Ability to prioritize and multi-task effectively
Enjoy working both independently and as a member of a team

Nice To Haves

Experience with Blackbaud software (Financial Edge), Raiser's Edge a plus

Responsibilities

Prepare monthly financial schedules, reconciliations, journal entries, and accruals.
Track and maintain contractual agreements/payments with outside vendors.
Work with the Development office to track and reconcile donations.
Prepare schedules, conduct analysis, and complete other tasks as assigned related to the yearly audit.
Work with the School’s treasury management service to ensure accurate accounts payable for imports and deposits.
Process vendor payments and employee reimbursements by preparing and scheduling checks.
Work in tandem with staff accountant for preparation of the monthly bank reconciliation.
Resolve discrepancies related to purchase orders, contracts, invoices, and payments.
Ensure receipt of refunds for returned items.
Clear payments in accounting systems and monitor outstanding checks.
Purchasing Order supplies and make professional development reservations for faculty and teachers, using Purchase Orders
Verify received orders from vendors and solve any billing discrepancies.
Maintain adequate and orderly school and office supplies in the storage cabinet.
Greet visitors, respond to questions, resolve issues or redirect as appropriate.
Answer incoming phone calls for the Finance office, finding solutions to calls or directing them to other appropriate individuals.
Maintain the integrity of Finance Office documents, including filing and organization, as well as managing and adhering to the school’s document retention policies.
Manage the weekly lunch program and snack counts including reviewing and submissions.
Support bus program with registration, pricing, and profitability analysis.
Process and coordinate field trips and bus transportation requirements.
Manage the tracking and receipt of required documents, forms, and payments for school sponsored trips and programs.
Coordinate with Student Life to help manage registration for after school classes, bus, and lunch.