Finance and Payroll Administrator

Alliance Defending Freedom•Scottsdale, AZ

9h•Onsite

About The Position

Alliance Defending Freedom (ADF) is seeking a Finance and Payroll Administrator to join their team in Scottsdale, AZ. This role reports to the Payroll and Budget Manager and is crucial for processing accounts payable, ensuring timely vendor and team member disbursements, and serving as a backup Payroll Specialist. The position also involves assisting with financial reporting and other finance-related tasks to support the team's objectives. ADF is dedicated to protecting religious freedom, free speech, the sanctity of life, marriage and family, and parental rights.

Requirements

Bachelor’s degree in Accounting, Finance, Business, or related field, or 4 years of equivalent work experience in lieu of a degree.
3+ years of experience in accounting, accounts payable, payroll, office administration, or related field.
Proficient in Microsoft Office suite, particularly Excel and Outlook.
Strong organizational, time management, and problem-solving skills.
Excellent communication and interpersonal skills.
Ability to multi-task with strong attention to detail.
Ability to maintain a high level of confidentiality.

Nice To Haves

Experience with Concur or other expense reporting platforms.
Experience with enterprise-level finance and/or payroll systems.

Responsibilities

Provide excellent service to team members and internal stakeholders.
Receive, process, and respond to inquiries related to invoices and payment requests from domestic and international vendors.
Review invoices for accurate coding, completeness, and proper authorization; research and resolve discrepancies and issues.
Process payments, including checks and electronic fund transfers.
Properly set up and maintain vendor records within the Accounts Payable system.
Ensure compliance with document retention and other organization-wide policies.
Support the corporate credit card program by coding expense reports, ensuring policy compliance, assisting cardholders with documentation, and performing ongoing account maintenance.
Prepare bi-weekly payroll, including system workflow management, administration of time and attendance entries, and compilation and verification of payroll adjustments.
Prepare regular monthly payroll journal entries, bank account entries, and adjust journal entries as needed.
Ensure proper taxation of employer-paid benefits, as well as compliance with state withholding, unemployment, and disability insurance.
Review vendor-prepared quarterly and annual payroll tax returns.
Assist with accurate and timely W2 and year-end payroll reporting.
Respond to Team Member and HR payroll-related questions.
Support the Vice President of Finance in preparing monthly and quarterly financial reports for executive leaders.
Support the month-end and year-end accounting cycle as needed.
Assist in maintaining an understanding of internal accounting operations and systems to support Team Leaders in identifying and resolving budget variances.
Assist with various accounting and finance functions as needed.