Finance and Operations Manager

CANOE

3d•$80,000 - $91,000•Remote

About The Position

The CANOE Collective (CANOE) is a creative start-up serving nonprofit organizations. The Finance and Operations Manager supports approximately 4 to 8 nonprofit partners with financial management and operational support, helping them maintain strong systems, reliable processes, and effective day-to-day operations. The role also supports CANOE’s internal processes, systems, projects, and collaborative, mission-driven culture. This is a full-time, virtual position based anywhere in the United States. The salary range is $80,000 to $91,000, depending on experience. The employee must be available during regular business hours (9am–5pm ET) for team meetings and partner support.

Requirements

Demonstrated commitment to advancing social justice and addressing systemic inequities.
At least 5 years of nonprofit bookkeeping experience, including experience filing 990s and 1099s.
At least 3 years of experience carrying out HR, IT, compliance, and/or administrative activities for a nonprofit or small business.
Strong comfort and proficiency using QuickBooks Online.
Strong understanding of nonprofit financial management, internal controls, and compliance requirements.
Exceptional organization and attention to detail, including reliable deadline management.
Continuous-improvement mindset and ability to identify and propose improvements to systems and processes.
Ownership and initiative, including proactively identifying and filling gaps.
Ability to turn vague or ambiguous goals and assignments into actionable plans, clarify milestones and requirements, and take initiative.
Ability to quickly learn and become proficient in new software and online applications.
Excellent oral and written communication skills.
Experience handling confidential information with discretion.
Availability during regular business hours (9am–5pm ET) for team meetings and partner support.
Residence in the United States and comfort working remotely.

Nice To Haves

Bookkeeping certification through NACPB, AIPB, or Intuit, or CPA qualification.
Experience using Sage Intacct, Zoho Books, and/or Ramp.
Project management experience.
Identification with one or more communities the organization seeks to center, including BIPOC and LGBTQ communities, people with disabilities, people from economically disadvantaged backgrounds, and other marginalized groups.

Responsibilities

Maintain accurate financial records in QuickBooks Online or other accounting systems, including transaction entry and coding, bank and credit card reconciliations, invoicing, and payment recording.
Manage accounts payable, including reviewing and processing vendor bills, coordinating approvals, and executing payments through platforms such as Ramp or Bill.com.
Prepare and post journal entries, including monthly allocations, and maintain supporting schedules for prepaid expenses, depreciation, amortization, and restricted net assets.
Prepare monthly financial statements, management reports, and financial analyses.
Process payroll and maintain accurate payroll records.
Support budgeting, financial monitoring, cash flow tracking, and grant and contract financial management, including maintaining related data and preparing reports.
Maintain organized financial records and supporting documentation; assist with audits, financial reviews, and required federal, state, and other external reporting, including 990s and 1099s.
Identify and implement improvements to financial systems, workflows, and internal controls to strengthen accuracy, efficiency, and timely reporting.
Support the development and maintenance of organizational policies, procedures, workflows, and administrative systems.
Coordinate administrative processes, including employee reimbursements, vendor management, contract administration, document organization, and records management.
Support HR administration, including recruitment coordination, onboarding and offboarding, employee documentation, benefits administration, payroll coordination, and personnel records.
Coordinate compliance activities, including charitable registrations, annual state filings, insurance renewals, and other regulatory requirements and deadlines.
Maintain organizational and governance records, including corporate documentation and board materials.
Support technology and IT administration, including software and vendor coordination, user account management, troubleshooting, and basic IT security practices.
Coordinate operational projects and help develop systems, templates, SOPs, and other tools to improve organizational efficiency, consistency, and effectiveness.
Collaborate with CANOE colleagues to provide timely, high-quality, responsive support to nonprofit partners.
Help maintain and strengthen CANOE’s internal processes, workflows, and systems to support effectiveness, accountability, and sustainable growth.
Contribute to tools, SOPs, trainings, and resources that strengthen nonprofit financial management and operational capacity.
Research nonprofit financial management and operational best practices, emerging trends, and technology solutions to inform recommendations to partners.
Coordinate internal projects and contribute to cross-functional initiatives, organizational planning, and team coordination.
Participate in organizational planning, team meetings, professional development, and shared responsibilities.
Contribute to a collaborative, equitable, mission-driven organizational culture grounded in CANOE’s values.

Benefits

Revenue share at least once per year.
Health, dental, and vision insurance with premiums covered at more than 85%.
Medical and Dependent Care FSAs.
401(k) with up to 3.5% employer match.
Technology and home office reimbursements for new and current employees.
$75 per month internet and cell phone stipend.
25–30 days of PTO depending on tenure, plus 11 holidays, a floating holiday, a week off around July 4th, a week off between Christmas and New Year’s, and a birthday PTO day.
Paid family leave and additional leaves.
$1,000 annual professional development reimbursement.
Short-term disability, long-term disability, and life insurance.