Finance and Operations Manager, AIM for Scale | Limited Term

University of Notre Dame • Notre Dame, IN

13h • $80,000

About The Position

The Finance and Operations Manager is a limited-term role ending in August 2029 that leads the financial and administrative execution of the AIM for Scale externally funded portfolio. Working independently and in close partnership with the Lead Principal Investigator, the manager oversees multiple concurrent, multi-country projects and subawards. The position requires independent judgment, expertise in sponsored research administration, and familiarity with University, Keough School, and Pulte Institute practices. The successful candidate will address complex operational challenges, implement proactive solutions, and manage relationships across global teams.

The primary supervisor is the AIM for Scale Senior Research Scientist. The role works closely with the Pulte Institute Associate Director for Finance and Operations and engages with the Lead Principal Investigator, Notre Dame Research, Research and Sponsored Program Accounting, global project leads, and subawardees.

Requirements

• Bachelor’s degree in Business Administration, Finance, Accounting, Public Administration, International Development, or a related field is preferred.
• Three to four years of progressive experience in research administration, grant management, or financial operations.
• Comprehensive, end-to-end knowledge of the sponsored project lifecycle, including budgeting, due diligence, agreement development, payment processing, financial reporting, compliance, and award closeout.
• Demonstrated experience managing complex subawards, subcontracts, grants, or multi-partner institutional agreements.
• Strong quantitative capabilities and advanced proficiency in budget modeling, financial analysis, spreadsheets, and specialized grant-management systems.
• Exceptional organizational skills and attention to detail, with the ability to manage competing deadlines, partner networks, and complex agreements simultaneously.
• Excellent written and verbal communication skills, including the ability to explain complex administrative, institutional, and compliance requirements to non-finance colleagues and external global partners.
• Sound professional judgment and creative problem-solving skills, with the ability to navigate complex institutional processes and keep high-stakes projects moving forward.
• Must be authorized to work in the United States without visa sponsorship.

Responsibilities

• Oversee day-to-day financial operations for the multi-country AIM for Scale research portfolio and ensure compliance with university guidelines, sponsor requirements, and federal regulations across projects and subawards.
• Contribute to operating plans, multi-million-dollar grant budgets, and resource-allocation decisions.
• Conduct ongoing financial modeling and forecasting to support optimal fund utilization.
• Identify complex, ill-defined operational or administrative bottlenecks and develop and execute strategic solutions with minimal supervision.
• Serve as the primary administrative point of contact and build working relationships with internal partners, external subawardees, international partners, and funding agencies.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level