Finance and Grants Director

SARSSM • Portland, ME

7d • $65,000 - $75,000 • Hybrid

About The Position

The Finance Director supports SARSSM by maintaining the Agency’s financial records; recording financial transactions; managing accounts payable and receivable; reconciling bank statements and creating financial reports from that information; benefits administration; and prepping payroll. The Finance Director also maintains and manages government and private grant/contract reporting and tracking across multiple funding sources in coordination with the Associate Director and the Executive Director.

Requirements

• Awareness of and sensitivity to issues of sexual victimization and social justice
• Bachelor’s degree or equivalent and two years of related work experience.
• Excellent written and verbal communication skills, including excellent skills in business English and general office practice.
• Excellent math/computational skills
• Computer proficiency, and competence and experience with Excel, QuickBooks online (and proficient use of classes) and Office Software Platforms
• Excellent organizational skills and attention to detail
• Comfort with and ability to manage multiple projects and deadlines
• Post-secondary training in bookkeeping, grants management and/or related field
• Previous experience as a bookkeeper
• Employment is conditional upon successful clearance of background screening including Child Abuse Registry, Maine Criminal and Federal Fingerprinting.

Responsibilities

• Contribute to SARSSM Budgetary Strategic Planning & Program Development
• Contribute to financial compilation of SARSSM’’s Annual Report
• Collaborate and assist in the preparation of the consolidated annual budget
• Prepare monthly and periodic financial reports for internal and external stakeholders
• Lead the Finance Committee including coordinating meetings, creating and presenting financial reports
• Monitor budget and fiscal compliance and provide forecasting on a periodic basis
• Maintain an orderly accounting system utilizing QuickBooks Online - Tracking of Accounts Payable /Receivable, monthly Profit and Loss statements, Agency Balance Sheets, Vendor W9s, and 1099s
• Manage payroll processing function and relationship with external payroll vendor; compile and submit payroll information on a bi-weekly payroll cycle, including the tracking of staff time and leave, according to contracts/grants; ensure payroll tax deposits, payroll tax returns, 403b payments, workplace giving and annual W2 and W3 forms are timely filed/submitted
• Prepare and record monthly costs allocations for all projects/grants
• Reconcile bank statements and monitor cash flow
• Prepare and retain records of other fiscal documents, Maine Charitable Solicitation License, MEMIC audits, and 403b audits
• Lead fiscal audits and 990 processes
• Develop and comply with internal financial policies and procedures and update them, as required.
• Maintain an up-to-date Financial Policies and Procedures Manual
• Develop and maintain a calendar of deadlines for reports and submissions
• Assist in preparation of grants/contracts budgets, budget narratives, and budget revisions
• Track and predict variations in the grant/contract budget expenditures and income, making recommendations to the Executive Director
• Submit all grant/contract financials with the approval of the Executive Director
• Ensure adequate reporting and recordkeeping for all grants and contracts
• Perform other duties, as assigned

What This Job Offers

• Job Type: Full-time
• Career Level: Director