Finance & Grants Specialist

Providence House•Shreveport, LA

3d•Onsite

About The Position

The Finance & Grants Specialist is responsible for the day-to-day financial operations of Providence House, with a primary focus on accounts payable, accounts receivable, and grant billing. This position ensures accurate financial tracking, timely processing of transactions, and strict compliance with federal, state, and private funding requirements, including HUD, CoC, ESG, and other funding streams. This role is critical to maintaining the financial integrity of the organization and supporting the sustainability of programs serving homeless families. All employees of Providence House are expected to support and advance the organization’s mission to serve homeless families with children by ensuring excellence, compassion, and accountability in all aspects of their work.

Requirements

Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred
Minimum of 2–3 years of accounting or bookkeeping experience
Experience with nonprofit accounting and grant billing strongly preferred
Familiarity with HUD, CoC, ESG, or other public funding streams is a plus
Strong understanding of accounts payable, accounts receivable, and general accounting principles
Knowledge of grant compliance and cost allocation practices
High level of accuracy and attention to detail
Strong organizational and time management skills
Ability to manage multiple deadlines and priorities
Proficiency in accounting software (e.g., QuickBooks, Sage) and Microsoft Excel
Strong communication and collaboration skills
Integrity & Accountability
Attention to Detail
Financial Stewardship
Compliance & Risk Awareness
Team Collaboration
Mission Alignment

Responsibilities

Process and code all invoices in accordance with organizational policies and grant requirements
Ensure proper documentation and approvals prior to payment
Prepare and process weekly check runs and electronic payments
Maintain vendor files, including W-9s and payment terms
Reconcile vendor statements and resolve discrepancies
Track and record all incoming revenue, including program income, reimbursements, and donations (as applicable)
Monitor receivables and follow up on outstanding balances
Prepare and issue invoices for partner agencies or program services
Reconcile AR accounts and maintain accurate records
Prepare and submit monthly reimbursement requests/invoices for government and foundation grants (CoC, ESG, TANF, etc.)
Track grant expenditures to ensure alignment with approved budgets
Maintain supporting documentation for all billed expenses (timesheets, receipts, cost allocations, etc.)
Collaborate with program staff to ensure accurate and timely reporting of expenses
Assist with grant reporting and audits, including monitoring visits
Ensure compliance with federal and state regulations, including Uniform Guidance (2 CFR Part 200)
Assist with monthly bank and general ledger reconciliations
Maintain accurate financial records in accounting software
Support preparation of internal financial reports
Identify and flag discrepancies or compliance concerns
Collaborate with program and leadership staff to ensure proper expense allocation
Support annual audit preparation and documentation requests
Maintain organized financial records (digital and physical)
Assist with budget tracking and financial analysis as needed