Finance and Budget Director

Town Of Pembroke Park•Pembroke Park, FL

5d•Onsite

About The Position

This is highly responsible management and complex professional administrative work directing and controlling the daily activities of the Town's Finance Department and monitoring and analyzing the Town's financial condition to provide information to analyze, guide and assist in the decision-making process of senior management. The employee in this classification is responsible for overseeing the daily operation of the Department's Accounting Division including Accounts Receivables, Budget, Payroll, Accounts Payables, Cash Management, and Business Tax Receipts Billing. Emphasis of the work is in the analysis of current operating performance and financial trends to monitor the Town's current status and direction. Other responsibilities of the position include overseeing the activities of the areas of Risk Management, Pension and Debt Management, and Procurement with specific responsibilities in the areas of cash and debt management. Supervision is exercised through various levels of subordinates over a variety of technical professional, administrative, specialized, and clerical employees with assigned responsibilities in various departmental operations. General supervision is received from the Town Manager and Assistant Town Manager who holds the incumbent responsible for the attainment of desired objectives, the professional management of departmental operations, and for the quality of service provided to other departments and the general public.

Requirements

Perform complex economic and policy analysis.
Conduct studies utilizing statistical and spreadsheet software programs.
Research and analyze data and draw logical conclusions and make recommendations.
Establish credibility and effective working relationships with all levels of staff.
Prepare and present oral and written presentations to Town management.
Work independently on major projects providing leadership and expertise.
Conduct employee training; direct and coordinate the work of others.
Communicate effectively both verbally and in writing.
Knowledge of principles and practices of public administration and local government structure and services.
Knowledge of public sector budgeting and finance principles.
Knowledge of Federal, State and local laws, rules and regulations affecting municipal budgeting.
Knowledge of statistical analysis, research techniques, and financial forecasting methodology.
Bachelor's Degree in Accounting, Finance, Public Administration, Political Science, Business Administration, Management, or a related field.
Five (5) years of finance and budget experience in the public sector.
Two (2) years of supervisory experience.
An equivalent combination of education and experience may be considered.

Nice To Haves

Master's Degree in Accounting, Finance, Public Administration, Political Science, Business Administration, Management, or a related field.
Possess a valid Florida Certified Public Accountant (CPA) license.

Responsibilities

Manages all Town finance related activities.
Maintains all Town financial accounts and records.
Oversees the processing of fiscal documents, check writing (for accounts payable and payroll) payment of bills, and the preparation, analysis, and publication of Town financial statements and reports.
Responsible for compliance with I.R.S. rules and regulations concerning payroll and benefits, annual reporting, arbitrage rules and regulations relative to Bonds and other state and federal rules and regulations.
Manages and evaluates the performance of staff in the Finance, Payroll, Purchasing, and Business Tax Receipts Billing, as well as the finance and accounting and takes or recommends appropriate action.
Establishes internal operating policies and procedures, accounting and budgetary policies and procedures for adoption by the Town.
Ensures the effective communication of financial policies and procedures to staff in other Town departments and works with officials in other Town departments to ensure that accounting policies and procedures are implemented and adhered to.
Advises the Board of Town Commissioners on the administration of fiscal and management issues and projected changes in areas including implementing federal laws, workers compensation, interagency transfers and related benefits including retirement, and other organizational issues.
Responsible for the Town’s budget, including preparation, execution, and management. Provides budgetary analysis service to Town departments. Evaluates budgetary performance of various departments. Develops guidelines for improvements in the budget development, planning and control processes.
Collaborates with the Public Services Director regarding the Town's capital improvement plan, including financial analysis and restructuring of debt, bond issues, capital construction, self-insurance, and lease/purchase agreements.
Makes recommendations to the Board of Commissioners on requests for additional funding. Works with other Town departments as appropriate on routine budget and financially related matters.
Attends and participates in all Commission meetings.
Utilizes the accounting system to update the General Ledger, Accounts Payable, Accounts Receivable, Payroll, Bank Reconciliations.
Reviews all checks prior to disbursement.
Reviews check disbursement.
Provides guidance to department heads on proper procedures for department expenses.
Acts as the Head of Procurement.
Ensures that all systems being utilized are adequate for all financial activities.
Responsible for state and federal compliance audits and preparation of Comprehensive Annual Financial Report. Conducts annual financial and performance audits of selected Town agencies and/or departments and other jurisdictions as may be required.
Provides financial analysis for labor negotiations and other financial transactions.
Attends Town events, activities and emergencies as needed.
Performs other related duties and special projects as assigned by the Town Manager, Assistant Town Manager, and the Town Commission.

Benefits

Paid Time Off: Holidays, Vacation, Sick, Bereavement, Volunteer, Unpaid Personal Leave, and an Annual Personal Day.
Medical (All coverage is 100% paid by the Town)
Dental (All coverage is 100% paid by the Town)
Vision (All coverage is 100% paid by the Town)
Life (All coverage is 100% paid by the Town)
Short-Term Disability (All coverage is 100% paid by the Town)
Long-Term Disability (All coverage is 100% paid by the Town)
Flexible Spending Account (FSA)
Additional Voluntary Life
Other Voluntary Supplemental Insurance through Aflac
Educational / Tuition Reimbursement
Retirement Benefits such as Florida Retirement System (FRS), 457b, and ROTH IRA
Employee Assistance Program (EAP)