Finance and Administration Manager

Tolomatic•Hamel, MN

2d•Hybrid

About The Position

Tolomatic is a US manufacturer of electric and pneumatic linear motion products. This role, based at our Medina, MN headquarters, provides dedicated, full finance and office-management support to our European operation in Rüsselsheim am Main. You will keep our European business running commercially, financially and administratively, working closely and remotely with colleagues in Germany.

Requirements

Degree in Accounting, Finance, or Business Administration.
At least three years of relevant accounting experience.
Business fluency in English and German for daily collaboration with the Rüsselsheim, Germany team.
Strong Microsoft Office skills and solid experience with accounting, ERP and CRM systems; accurate with numbers and detail.
Able to work independently, set your own priorities and take initiative; discreet with confidential information; confident communicator with customers and colleagues.
Willing to travel internationally on an occasional basis, including to our Rüsselsheim, Germany facility.
Ability and willingness to work in a hybrid setting, combining on-site collaboration with remote work.
Comfortable coordinating with colleagues in Germany across the time-zone overlap.

Nice To Haves

DATEV or comparable German bookkeeping/tax software
HGB reporting
experience in an international group
exposure to customs processes

Responsibilities

Manage day-to-day bookkeeping, bank reconciliation, and online banking; support month-end and year-end closing; prepare reports for tax advisors and auditors; and provide input to budgeting and forecasting.
Maintain customer and vendor master data; process invoices and payment schedules; support payment-policy compliance, collections, dunning, credit and debit notes, and dispute resolution.
Administer customer orders, quotations, order confirmations, and invoices; communicate with customers about pricing and deliveries; and coordinate product availability and purchasing with suppliers.
Coordinate import and export activities with logistics providers, including shipping, customs and trade documentation, goods receipt and delivery processes, inventory transaction review, and cycle counting.
Process and post monthly payroll, review travel expense reports, and support HR and employee benefits topics.
Maintain the ISO 14001 environmental register, support insurance matters, and correspond with public authorities and regulatory bodies.
Remotely coordinate office supplies, facilities, external service providers, and local IT and network support for the Rüsselsheim office.
Collaborate with Tolomatic corporate teams and support special projects.