Finance and Administration Chief of Staff

Elon University • Elon, NC

3d • Onsite

About The Position

The Chief of Staff (COS) is a critical leadership role responsible for ensuring the efficient and effective operation of the CFO's Office. Acting as a trusted confidant and strategic partner, the COS translates the CFO's vision into actionable goals, manages critical campus-wide projects, and serves as an independent advisor. This role requires extraordinary judgment, political acumen, and the ability to navigate complex administrative environments. The COS will support some initiatives for the AVP for Finance and Administration, work collaboratively with the F&A Leadership Team, and stakeholders across the campuses.

Requirements

• Bachelor’s degree
• A minimum of five years’ experience in executive management support required.
• Familiar with software, Including Microsoft Word, Excel, PowerPoint, One Drive, and Teams.
• This position requires strict confidentiality with sensitivity to critical and confidential Information that will be accessed while exercising the duties and responsibilities of this position.
• Applicants must be highly organized, detail oriented, adaptable to the CFO's frequently changing schedule, possess strong interpersonal skills, able to respond to constructive feedback and at times, be flexible with hours as the CFO's schedule requires.

Nice To Haves

• Advanced degrees, such as an MBA, Master of Public Administration (MPA) with professional experience preferred.
• Prior experience in higher education supporting senior executives is highly preferred.

Responsibilities

• Provide support to the CFO and associate vice presidents
• Draft, edit, and maintain correspondence including, compiling briefing materials, emails, memos, PowerPoint presentations, etc.
• Manage calendar and time for the CFO and AVP for Finance including, meetings, appointments, speaking engagements, travel arrangements, etc.
• Interact professionally with senior staff members, their teams, and other internal university stakeholders as well as external stakeholders
• Communicate with Board of Trustee members occasionally, assist with writing and compiling fall and spring institutional and divisional priority reports, planning committee meetings, and division all-hands communication meeting.
• Accompany CFO to meetings or events when needed, to support workflow
• Manage office flow and welcome and assist all visitors and guests
• Triage phone calls as needed
• Maintain accurate distribution lists
• Recruit, train, and supervise student work study assistants and office program assistants
• Plan and schedule in conjunction with members of the Finance and Administration leadership team the Finance and Administration annual communication meetings. retreats, speaking engagements, and conferences.
• Responsible for scheduling of weekly leadership meetings and necessary logistics, such as creation of agendas and room reservations. Work with campus colleagues to coordinate and record minutes.
• Contribute to university-wide events as needed.
• Demonstrate an understanding of and engagement with Elon’s foundational commitment to relationships, mentoring and collaboration in a close-knit residential community.
• Foster inclusive excellence within a strong residential community.
• Join together and build connections in activities that foster an active and engaged campus environment.
• Engage in professional development to support the shared responsibility of enriching diversity, equity, and inclusion through meaningful relationships and mentoring at Elon.
• Attend or participate in campus activities such as College Coffee, Numen Lumen, campus cultural events, athletic events, continuing education, professional development opportunities and trainings, employee resource groups and other university-sponsored activities to demonstrate an active commitment to the Elon community.

Benefits

• 28 annual days off, including holidays and vacation.
• Immediate tuition remission for undergraduate courses
• Tuition remission for approved graduate-level courses after 12 months of employment.
• Retirement plan with an 8 percent contribution from the university.
• Immediate eligibility for health, dental and vision insurance, along with free acute care and lab services at our onsite Health & Wellness Clinic.
• Free use of campus fitness facilities.
• Free admission to musical and theater performances, guest speakers, religious and ethnic observances, recitals, art exhibitions, entertainment and our Division I Phoenix athletics.
• Eligibility for tuition remission at Elon for spouses, qualifying domestic partners and dependents begins at two years of service.
• After two years of employment, eligibility begins for participation in the Tuition Exchange, a national scholarship exchange program that enables dependents to enroll in nationally recognized partner colleges and universities.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level