Finance and Accounts Receivable Officer (AU)

RecruitGo

21h • $55,000 - $65,000 • Remote

About The Position

RecruitGo is looking for a strong Finance and Accounts Receivable Officer that will provide administration support across invoicing, accounts receivable follow-up, retentions, expense claims, company credit card reconciliations, fuel cards, toll accounts, company vehicle administration, and month-end processing. The Finance and Accounts Receivable Officer should demonstrate strong attention to detail, accurate financial data entry, and effective debt collection management with timely follow-up. The role also requires close collaboration with Head Office Finance to ensure that all financial processes are completed efficiently, accurately, and in full compliance with company procedures.

Requirements

• Experience in accounts receivable, finance administration, bookkeeping, or a similar role.
• Experience using QuickBooks or similar accounting software.
• Good understanding of invoice processing, expense claims, reconciliations, and month-end support.
• Ability to work remotely with Australian-based finance and operations teams.
• Ability to manage recurring tasks and meet deadlines.
• Strong attention to detail and accuracy.
• Strong written communication and follow-up skills.
• Proficiency in Microsoft Excel, Outlook, and finance administration systems.

Nice To Haves

• Experience within a construction or AV industry would be an advantage.

Responsibilities

• Process invoice requests and raise invoices in QuickBooks and relevant client platforms, including Ariba and Payapps.
• Set up and maintain recurring invoices.
• Monitor retentions, including due dates, retention balances, and claiming of retentions when due.
• Issue client statements and complete initial accounts receivable follow-up to ensure collections are within agreed payment terms.
• Escalate debt collection matters and sensitive client communications.
• Assist with client vendor onboarding, including completion and submission of vendor application forms for new clients.
• Debtor reporting and overdue account summaries.
• Process approved employee expense claims from the expense platform into QuickBooks.
• Check that expense claims are approved, complete, and supported by appropriate documentation.
• Follow up missing information or discrepancies with relevant employees or managers.
• Assist with reconciliation of company credit card transactions by cardholder.
• Enter credit card transactions into the company expense platform.
• Reconcile credit card transactions in QuickBooks.
• Follow up cardholders for missing receipts, coding, approvals, or supporting documentation.
• Support the team by maintaining accurate credit card transaction records.
• Provide assistance with month-end processing.
• Support preparation and posting of accruals and prepayments.
• Generate financial reports as required.
• Assist with reconciliation tasks and finance reporting requirements.
• Ensure month-end tasks are completed accurately and within required deadlines.
• Support process improvements across accounts receivable, expense claims, and finance administration.
• Assist with ISO audit requirements by ensuring records and procedures are complete and accurate.
• Ensure finance tasks are completed in line with company procedures, approval workflows, and internal controls.
• Identify and escalate errors, missing approvals, overdue items, or process gaps to Head Office Finance.

Benefits

• Salary range: Php 55,000 to Php 65,000
• Diverse Challenges: Each day offers fresh opportunities and unique challenges that keep your work engaging and rewarding.
• Team Collaboration: Join forces with a supportive team, where your insights and contributions are valued.
• Inclusivity: Be part of an inclusive and diverse workplace that values your contributions.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed