Finance and Accounting, Senior Associate
About The Position
Hassle Free Home Services is hiring a Bookkeeper to keep its financial records accurate and current and ensure timely closes. The role covers the full transaction cycle, including payables, receivables, reconciliations, and payroll, as well as compliance responsibilities such as state registrations, trade licenses, tax filings, and employee records across the markets where the company operates. The position works directly with the accountant and CFO, with responsibility for work that is not substantially duplicated by others. The work is detailed and recurring on a monthly basis, and requires completing reconciliations and filing ahead of deadlines.
Requirements
- At least 3 years of bookkeeping experience.
- Working knowledge of the full accounting cycle, including accounts payable, accounts receivable, reconciliations, and month-end close.
- Exceptional attention to detail.
- Proficiency in QuickBooks and Microsoft Excel.
- Experience with payroll processing and benefits administration.
- Familiarity with multi-state tax registrations, licensing, and compliance filings, or the aptitude to learn them quickly.
- Ability to independently manage recurring deadlines with minimal supervision.
- Discretion in handling confidential financial and employee information.
- Clear, professional communication.
Responsibilities
- Maintain the general ledger in QuickBooks by recording and coding daily transactions and maintaining the chart of accounts.
- Perform monthly bank, credit card, and merchant account reconciliations.
- Manage accounts payable and accounts receivable, including invoicing, payment application, and collections follow-up.
- Track job-level costs to support project profitability reporting.
- Support monthly close and year-end preparation with the accountant, CFO, and outside CPA.
- Review employee timesheets for accuracy and completeness before payroll processing.
- Research and resolve timekeeping variances, including unapproved overtime and unbilled hours.
- Administer PTO tracking, accruals, and year-end carryover.
- Maintain payroll deductions and employee records, including benefit deductions and garnishments.
- Process new-hire documentation, employment eligibility verification, and state agency registrations.
- Coordinate travel and hotel bookings for out-of-state new hires.
- Administer benefits enrollment, annual open enrollment, and related compliance reporting.
- Process terminations, including final pay and benefits termination.
- Coordinate the annual performance review cycle and track approved compensation changes.
- Maintain business registrations and state tax accounts, including setup in new jurisdictions.
- Track and renew business and trade licenses ahead of deadlines.
- Prepare and file recurring returns, including sales and use tax, annual reports, and Forms 1099.
- Support the annual insurance audit and maintain certificates of insurance.
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What This Job Offers
Job Type
Full-time
Career Level
Senior
Education Level
No Education Listed
