Accounting and Finance Specialist

Brazos Valley Food Bank, Inc.•Bryan, TX

2d•$18 - $20

About The Position

The Accounting & Finance Specialist (AFS) is responsible for the Brazos Valley Food Bank’s day-to-day bookkeeping and accounting administrative tasks. Working hours may be distributed across Monday through Wednesday or Monday through Tuesday, arranged in the way that best suits the organization and employee. The position is part-time and non-exempt, working 12–16 hours per week, and reports to the Accounting & Finance Professional. The role supports bookkeeping, financial reporting, special-event accounting, and clerical recordkeeping. It also helps the organization adhere to GAAP and auditor and donor restrictions and recommendations. As directed by the Accounting & Finance Professional, the specialist works with independent financial auditors and external CPAs to provide requested data, information, and reports. Other duties may be assigned.

Requirements

High school diploma.
At least 2 years of bookkeeping experience or an equivalent combination of education and experience.
Demonstrated ability to work collaboratively with other staff and departments to complete tasks.
Proficiency in accounting software.
Proficiency in Microsoft Office, particularly Excel and its full range of functions.
Experience working with and saving files to a public drive.
Proficiency using Outlook email and web-based tools.
Experience with Adobe Acrobat.
Experience using a copier, scanner, shredder, multi-line phone system, and remote deposit terminal.
Conscientiousness and meticulous attention to detail.
Strong organization and structured work habits.
Understanding of the importance of precision and timeliness in financial transactions.
Ability to understand the position’s role within the Administration Department and the larger organization.
Ability to set priorities and plan effectively.
Ability to manage multiple tasks with attention to detail, minimal direction, and reliable follow-through.
Clear understanding of the importance of communicating with the supervisor and others across the organization.
Strong written and verbal customer service skills, internally and externally.
Integrity and understanding of the need for confidentiality.
Ability to follow rules and avoid taking shortcuts.
Good judgment and discretion.
Strong ethical character and firm boundaries.
Ability to work cooperatively under pressure with a diverse range of people.
Problem-solving ability, including knowing when to seek guidance from the Accounting & Finance Professional.
Ability to communicate internally and externally to clarify information and obtain additional details.
Passion for the mission of feeding people.
Ability to accept constructive criticism.
Ability to pass a criminal background check.
Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, and bend repeatedly; identify colors; hear with aid; see, write, count, read, speak, and analyze; alphabetize; lift and carry up to 50 pounds; perceive depth; operate a motor vehicle; and operate motor equipment.
Willingness and ability to attend fundraisers that may occur outside standard working hours.

Nice To Haves

Some job-related college coursework.
Experience tracking grant expenses.
Experience with nonprofit financials, including tracking restricted funding.
Proficiency in QuickBooks Online Advanced.
Experience with other nonprofit management tools, such as donor databases and inventory management software.

Responsibilities

Prepare, process, and record remote deposits.
Enter payments into the inventory system.
Reconcile cash, credit card, and online giving transactions.
Monitor and assist with accounts payable processing, including gathering supporting documentation and approvals.
Assist with gathering information for and preparing the annual budget.
Prepare general ledger and journal entries and assist with month-end procedures.
Maintain Excel spreadsheets containing financial information.
Assist with payroll.
Assist the Accounting & Finance Professional with historical data and reporting for annual organizational budget development, monthly financial compilations, funding applications and progress reports, grant or contract reimbursement requests, and staff questions about expense coding, balances, and budget-to-actuals.
Assist with collecting, counting, tracking, and depositing funds at special events and fundraisers.
Assist with reconciling and reporting event and fundraiser proceeds and expenses.
Prepare bills and expenses for payment and prepare bank deposits.
Maintain orderly paper files, including vendor, grant, contract, and audit files.
Organize electronic files according to the BVFB system, including saving, labeling, and filing documents.
Perform other clerical tasks, including data entry, scanning, saving, labeling, and filing.
Proactively assist BVFB in adhering to GAAP and auditor and donor restrictions and recommendations.
When directed by the Accounting & Finance Professional, work with independent financial auditors and external CPAs to provide needed data, information, and reports.
Perform other duties as assigned.
Attend fundraisers that may occur outside standard working hours.