Finance Administrator (1-Year Contract)

Homeward Trust Edmonton•Edmonton, AB

About The Position

Homeward Trust Edmonton is a community-based organization working to prevent and end homelessness in Edmonton and across the region. As the Community Entity for the Government of Canada's Reaching Home program, we work alongside Indigenous and community partners, service providers, governments, researchers, and people with lived experience to advance coordinated, evidence-informed solutions to homelessness. Our work includes community planning and engagement, coordinated access, research and evaluation, data stewardship, housing development, and strategic investment in housing and support programs. We support alignment across organizations, systems, and sectors by providing trusted data, facilitating collaboration, and helping communities make informed decisions about housing and homelessness. Homeward Trust is proud to be part of a community that is recognized nationally for its commitment to collaboration, innovation, and measurable impact. We believe lasting progress is achieved when communities work together toward shared outcomes, and we are committed to helping make that possible. For further information visit: homewardtrust.ca

Requirements

A degree or diploma in accounting, finance, or a related field is required.
2–4 years of experience in accounts receivable, billing or general accounting.
Strong understanding of accounting principles and practices, particularly in accounts payable management
Familiarity with AP automation tools and electronic payment platforms
Advanced Microsoft Excel skills, including data analysis and pivot tables
Knowledge of accounts payable workflows, tax compliance, and vendor management
Excellent communication and interpersonal skills for effective interaction with customers and internal stakeholders
Attention to detail and accuracy in processing invoices and payments
Excellent organizational and time management skills
Ability to work independently and collaboratively in a team environment
Ability to prioritize tasks, manage workload efficiently and meet deadlines in a fast-paced environment

Nice To Haves

Experience with ERP systems and accounting software is preferred
Previous experience in accounts payable or a similar financial role is preferred.
Knowledge of credit and collection laws and regulations is beneficial

Responsibilities

Review, verify, and process vendor invoices for accuracy, completeness and proper authorization.
Enter invoice data into the accounting system for payment processing.
Ensure all payments are processed accurately, in a timely manner, and in compliance with company policies and regulatory requirements.
Prepare and process weekly payment runs, including cheques, ACH transactions, and wire transfers, to meet payment deadlines and avoid late fees.
Ensure accurate vendor records, including banking information and tax documents
Establish and maintain strong relationships with vendors and suppliers.
Address and resolve escalated vendor issues, discrepancies, or disputes effectively and professionally.
Perform monthly reconciliations of vendor statements and resolve outstanding balances or discrepancies to ensure accuracy.
Generate and maintain accounts payable aging reports and payment activity summaries.
Assist with month-end closing activities, including reconciliations and accruals.
Maintain detailed records of transactions and reconciliations.
Serve as the primary contact for vendor inquiries regarding payments and account status.
Build and maintain positive relationships with vendors and internal teams.
Maintain organized and accurate records of invoices, payments, and correspondence.
Ensure compliance with company policies, internal controls and regulatory requirements.
Monitor internal controls to safeguard company assets and prevent fraud.
Collaborate with auditors to support internal and external audit requests and to ensure accuracy and compliance.
Prepare and present AP metrics and reports, including aging reports, cash flow projections, and vendor spend analyses.
Monitor key performance indicators (KPIs) to track performance and identify areas for improvement.
Utilize AP automation tools to enhance efficiency and accuracy.
Identify and recommend improvements to accounts payable processes.
Collaborate with the finance team to streamline workflows and enhance efficiency.
Stay updated on best practices, changes in accounting regulations and technological advancements related to accounts payable processes.
Provide training on systems, processes, and compliance requirements.
Foster a culture of collaboration, accountability, and continuous improvement.
Work closely with other departments, such as procurement and finance, to streamline processes.