Finance Administrative Support V

Intermediate District 287•Plymouth, MN

1d•Onsite

About The Position

Intermediate District 287 is hiring an experienced Finance Administrative Assistant to provide a wide range of administrative services to its Finance Department at the District Service Center in Plymouth, Minnesota. This is a full-time, year-round (12-month) position, scheduled Monday through Friday for 40 hours per week. The position is classified as Administrative Support Grade V under the SEIU Local 284 union contract and reports to the Director of Finance. The listed salary is $25.95–$27.00 per hour. The role supports finance operations, meetings, member-district billing and payments, audits, department communications, and customer service. The position also provides backup support across Finance Department functions and takes on other supplemental support and special projects as assigned.

Requirements

Six years of administrative support experience in an office work environment.
Technical skills and experience in business services, an administrative setting, or a school setting, or an equivalent combination of education and experience providing the required knowledge, skills, and abilities.
College or vocational education in business office skills may substitute for general experience.

Responsibilities

Assist with developing, proofreading, assembling, and organizing finance agenda items for scheduled board meetings.
Coordinate, schedule, and manage calendar invitations for leadership and department meetings, including Director of Finance, committee, and budget meetings.
Coordinate meeting agendas and minutes, and manage sign-in sheets and attendance records for professional development, finance department, and committee meetings.
Maintain finance department resources on the website and in directories.
Process and communicate member district billings.
Provide accounts receivable support, including debt service entries, chargebacks, district invoicing, and balancing member district payment schedules.
Assist with retirement payments, journal entries, reporting, and audit documentation.
Back up the processing of employee expense reimbursements.
Support annual financial and MDE desk audits.
Communicate audited financials to MDE, OSA, financial advisors, banks, and other entities as required.
Provide information and assistance to internal and external customers using appropriate interpersonal and communication skills.
Work respectfully and effectively with individuals from diverse backgrounds and communication styles.
Provide direction, mentoring, and guidance, and serve as the first level of support for member-district troubleshooting questions.
Provide backup support for Finance Department functions as needed within a team environment.
Research and assemble information from varied sources; prepare statistical or narrative reports; analyze information; and make recommendations and conclusions.
Assist with the year-end audit by researching and retrieving requested documents.
Use and learn new technologies, strategies, and skills to increase work efficiencies.
Complete other supplemental Finance Department support and special projects as assigned.
Occasionally provide backup for other Finance Department support positions.

Benefits

Low-cost medical insurance, including no-premium employee-only single medical coverage.
Infertility benefits.
$40 copay for outpatient mental health services.
Low-cost dental insurance.
District-funded HRA account.
Life insurance and long-term disability.
Optional health care flexible spending account (FSA).
Optional dependent care flexible spending account (FSA).
Wellness services, including six free confidential counseling sessions.
Retirement benefits through PERA.
Optional 403(b) with district match after one year.
Paid time off.
Paid holidays.
Mental health benefits.
Ongoing professional development.