Administrative Support V (Accountant)

Cook County Clerk's Office•Chicago, IL

2d•Onsite

About The Position

The Administrative Support V (Accountant – Tax Services) reports directly to the Manager of Accounting and Finance. The role reviews financial documentation for accuracy and timeliness and provides accounting data to the Manager and the Deputy Clerk of Real Estate and Tax Services for financial statement preparation. It performs a range of financial record-keeping duties, including revenue collection, recording, classification, journalizing, and analysis, and supports the division in meeting Cook County revenue reporting requirements. The position supports revenue reporting, reconciles cashier collection reports, investigates account discrepancies, oversees refund payments, manages accounts receivable, maintains subsidiary ledgers and aging reports, and handles financial document and records management. It also processes escheatment letters, records armored-car transactions, and provides backup for other accounting duties. Additional duties may be assigned by management.

Requirements

Bachelor’s degree in Accounting, Business, or Finance from an accredited college or university.
Three years of full-time work experience in the daily management of accounts or financial records.
Proficiency with Microsoft Office 365.
Proficiency in Great Plains or similar accounting software.
Basic computer skills, including Microsoft Office 365.
Knowledge of Cook County ordinances regarding pricing for revenue collection.
Knowledge or understanding of the Illinois Property Tax Code.
Knowledge of Great Plains accounting software.
Understanding of revenue cycle management.
Basic knowledge and understanding of GAAP.
Skill using software programs to manipulate and track financial data.
Ability to use calculators, databases, and bank accounts.
Ability to use computer systems to create and maintain computerized bookkeeping records and run database reports.
Ability to perform accurate calculations and computations in accounting assignments.
Ability to write clearly and coherently.
Ability to work independently and make decisions in accordance with established policies and regulations.
Ability to manage time and meet reporting deadlines.
Ability to exercise good judgment in customer service.
Ability to communicate objectively and work well with employees and customers.

Nice To Haves

Master’s degree in Accounting, Business, or Finance from an accredited college or university, or a CPA designation.
Five years of full-time work experience in government accounting and/or government auditing.

Responsibilities

Perform accounting functions supporting the Real Estate and Tax Services Division revenue reporting function.
Validate, reconcile, and consolidate prior-day cashier collection reports.
Research, track, and resolve financial account balancing issues and discrepancies.
Oversee the division’s Accounts Payable refund-payment function, including monitoring and printing checks and preparing weekly refund reports.
Resolve customer issues and discrepancies related to refunds.
Meet internal deadlines assigned by the Deputy Clerk of Real Estate and Tax Services or designee.
Maintain and update subsidiary ledgers.
Manage the accounts receivable process and create and maintain the Accounts Receivable Aging Report.
Facilitate collection of checks returned for insufficient funds.
Store finance and cashiering documents for audits and destroy them according to applicable retention standards.
Process, track, and submit escheatment letters to the State of Illinois.
Provide backup for other general accounting responsibilities within the division.
Record, verify, monitor, and sign off on armored-car pickups and deliveries.
Assist with records management, including check destruction, storage of key records, and updating the records application according to State of Illinois retention requirements.
Perform other duties as required by the Deputy Clerk of Real Estate and Tax Services or designee.