Finance Administrative Coordinator

City of Marietta, GA•Marietta, GA

About The Position

This position performs diverse and specialized tasks which requires application of involved processes and procedures for various divisions within the Finance Department. Work performed generally requires specialized or technical subject matter and may involve familiarity of terminology used in various Finance divisions. This position also provides primary secretarial support at the Department level for the Finance Director, Deputy Finance Directors, and division managers.

Requirements

Completion of a six-month vocational training course in business administration, at minimum, and five years of related experience performing progressive responsibilities in a secretarial or administrative role.
Advanced computer skills and abilities in the use of MS Office Suite software applications including Word, Excel, and PowerPoint and other varying presentation and graphic software is required.
Ability to handle cash, checks, and credit card receipts, make change, calculate payments, balance a cash box, and prepare receipts.

Nice To Haves

Associate degree in Accounting or Business required. Undergraduate degree in Business or Accounting is preferred.
An equivalent combination of education and experience may be considered.
Experience in office management.
Comfort with and aptitude for learning new technology systems.
May be required to become a Notary Public at City expense.

Responsibilities

Monitors, processes, and reconciles monthly credit card statement.
Supplies Accounts Payable transactional information for relevant check requests.
Backup for City Cashier. Performs backup responsibilities for Cashier including processing payments for the following departments: Parks and Recreation, Public works (Building Permits and Planning & Zoning), Water, Sewer, and Electric.
Compile and formulate data from various divisions populate annual statics tables used in CAFR.
Assists in coordinating and preparing memorandums, statements, reports, and other pertinent materials for the Consolidated Annual Financial Report (CAFR).
Completes annual local governmental compliance surveys.
Classifies, codes, consolidates and posts information or technical reports (i.e. – minutes, reports, documentary files, inspections, permits and licensing, and other complicated documents) in an established filing system containing varied subject matter files; may also index, scan, and file material.
Prepares documents for Finance Director in preparation for Council and Board meetings as needed.
Gathers and summarizes information from various sources (i.e. – index cards, logs, work orders, reports, etc.) for middle and upper-level management.
Researches varied records and files, retrieves and provides information according to department policy; providing summary reports as needed.
Monitors office supply inventory and prepare requisitions for supplies, printing and other services.
Facilitate overall departmental file maintenance. Stores, rotates, documents, office files and oversees document retention for various areas.
Synchronizes multi-division presentations, updating files for formatting, grammar, and accuracy.
Maintains and updates office procedure manuals.
Provide ancillary support for Accountant (i.e. – tallying and scanning checks for bank deposits).
Process business license renewals and payments offering ancillary support for the Business License Division during times of heavier workflow.
Coordinates departmental functions and annual events.
Performs other related duties as required.