Finance & Administration Supervisor

Amador County•Jackson, CA

1d•Onsite

About The Position

Under direction, assumes responsibility for finance and administrative operations within an assigned department or unit; prepares and monitors the department’s or unit’s annual budget; performs cost accounting and grant program administration; plans, organizes, directs, coordinates, supervises and evaluates the work of clerical, secretarial and fiscal staff; performs a variety of difficult, complex, and specialized office support, information gathering, information preparation; and performs related duties as required. This classification exercises direct supervision over secretarial, fiscal and clerical staff.

Requirements

Equivalent to an Associate’s Degree in accounting, finance, business administration or related field.
Five (5) years of increasingly responsible experience performing a variety of technical financial and administrative program work, with at least one (1) year in a supervisory position.
Possession of an appropriate, current, and valid California Driver’s License issued by the Department of Motor Vehicles.
Selected candidate will be subject to a comprehensive background investigation. This investigation will include, but is not limited to, the verification of education and employment history, interviews with individuals known to the candidate, personal conduct, and criminal and credit history checks.

Nice To Haves

A Bachelor’s Degree is highly desirable.

Responsibilities

Assumes responsibility for finance and administrative operations within an assigned department or unit.
Serves as primary financial and administrative staff support person for the department head or major unit administrator, in an agency with several major units.
Performs a wide variety of specialized fiscal and administrative assignments.
Develops policies and procedures in assigned area.
Establishes and maintains internal administrative and accounting controls for the department or unit.
Performs cost accounting and cost allocations for assigned operations and budget; assumes responsibility for budget development by attending budget workshops.
Compiles information.
Reviews revenue reports.
Develops and enters line item details.
Gathers supporting documentation for budget changes and new requests.
Conducts a review with department management, the CAO and Auditor; compiles and creates budget modification requests, maintains and tracks a variety of fiscal and budget control documents and reports.
Performs grant administration duties, identifies grant opportunities, completes applications, compiles budgets and monitors grant activities to ensure compliance with program fiscal and operational requirements.
Reviews bills for payment.
Posts paid claims and reconciles with Auditor’s budget reports.
Monitors and balances petty cash.
Provides comprehensive information about policies, programs, functions, and procedures.
Maintains and tracks a variety of fiscal and budget control journals, documents, and reports.
Prepares and submits activity reports and reports required by other government agencies.
Maintains and submits payroll documents and records.
Establishes, and updates information retrieval systems.
Develops and implements revisions to management systems.
Prepares purchasing documents and facilitates purchasing procedures for the department or unit; gathers, organizes, and summarizes a variety of data and information.
Performs special projects and prepares reports.
Composes and compiles correspondence, informational material, and documents.
Maintains office supplies and inventory.
Serves as department or unit liaison on new technology issues and projects.
Operates computers to maintain and update files and databases.
Generates computer reports, and performs related duties as required.