Finance & Administration Manager

Advocates for Trans Equality • Washington, DC

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About The Position

Advocates for Trans Equality (A4TE) is a national transgender advocacy organization focused on political and legal advocacy, public education, and community engagement. A4TE and its Education Fund are incorporated in Washington, DC, with offices in DC and New York and approximately 40 staff who share office space and work across the country.

The Finance & Administration Manager supports A4TE's financial operations, donor database administration, and revenue reconciliation. The role manages accounting activities, supports audits and budgeting, maintains financial and donor data integrity, and partners across Finance, Development, and Operations. The position oversees day-to-day accounting and reporting, administers the EveryAction CRM/donor database, and supports finance operations and cross-functional processes. The anticipated start date is January 2027.

Requirements

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field, or equivalent work experience.
• At least 3 years of progressive experience in nonprofit accounting or finance.
• At least 1 year of hands-on experience managing a CRM or donor database.
• Proficiency in accounting software such as QuickBooks, Sage Intacct, or similar.
• Proficiency with database platforms such as Salesforce, Raiser's Edge, or EveryAction.
• Strong understanding of nonprofit fund accounting and restricted/unrestricted fund tracking.
• Ability to explain financial and data concepts to non-technical staff.
• Understanding of issues affecting transgender people, including how racism, classism, sexism, and other interconnected systems of oppression affect trans people.
• Strong belief in A4TE's mission and the people driving its work.
• Ability to apply an understanding of racial, gender, and economic justice and interconnected systems of oppression to improve equity in operations and organizational decision-making.
• Experience with MS Office 365 and collaborative tools such as Slack, Asana, and Zoom.
• Ability to maintain accuracy in financial data, analysis, and reporting while managing competing priorities.
• Ability to use established processes and systems to improve efficiency, consistency, and financial controls.
• Strong knowledge of budgeting and forecasting and ability to explain these topics accessibly to colleagues.
• Excellent verbal and written communication skills, including the ability to communicate complex financial policies and procedures.
• Strong relationship-building, trust-building, judgment, and discretion.
• Ability to listen to staff concerns and feedback and work toward solutions that comply with organizational policies.
• Agile project management, strategic thinking, analytical, problem-solving, self-management, prioritization, planning, and deadline-management skills.
• Ability to adapt, take initiative, and manage multiple demands.
• Cultural competence, emotional intelligence, humility, integrity, transparency, and resourcefulness.
• Ability to withstand exposure to transphobia and other discrimination or stress while continuing to work for transgender equality.

Nice To Haves

• Salesforce Administrator or other database certification.
• Experience with grant management and multi-funder reporting.
• Familiarity with data privacy best practices.
• Experience working with a distributed team.
• Advanced Excel skills, including pivot tables, VLOOKUP/XLOOKUP, and data reconciliation.

Responsibilities

• Manage day-to-day accounting operations, including accounts payable, accounts receivable, payroll, general ledger maintenance, and contract compliance.
• Assist in preparing monthly, quarterly, and annual financial statements and reports for leadership and the Board.
• Manage weekly internal income and expense reporting in collaboration with the Finance Director.
• Monitor the annual budget in collaboration with the Finance Director.
• Support the annual audit by coordinating documentation and responding to auditor requests.
• Ensure compliance with GAAP, nonprofit accounting standards (FASB ASC 958), grant requirements, and organizational policies.
• Track and report on restricted and unrestricted funding.
• Support the CFO and Finance Director with labor-related financial requests, reporting, and bargaining-unit processes as needed.
• Serve as the primary administrator for the EveryAction CRM/donor database in collaboration with the Finance Director.
• Maintain database integrity through regular audits, deduplication, and cleanup.
• Manage gift entry and revenue tracking across donation platforms.
• Support revenue reconciliation between the database and QuickBooks Online.
• Generate reports and dashboards for Development, Finance, and leadership.
• Support grant financial reporting and compliance through accurate financial and donor data.
• Manage recurring organizational expenses and monthly reconciliations.
• Recommend and implement process improvements to strengthen efficiency and internal controls.
• Maintain documentation for financial systems, procedures, and reporting processes.
• Support timekeeping, leave tracking, and payroll-related reconciliations.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level