Finance & Admin Officer

Urbantz

14h•Hybrid

About The Position

The Finance & Admin Officer will join a dynamic and fun team of 2 people (Simon, Finance Manager and Sarah, HR Manager), working on a wide range of diversified activities. This role will have different responsibilities, including administration activities in human resources, finance and office management.

Requirements

Bachelor's degree in a relevant field (Business Administration, or a related field)
A first hands-on experience in an administrative role is required
French native speaker and fluent in English
Strong Excel skills
Proactive and can do attitude, work independently and autonomously
Strong organizational competencies, used to meet short deadlines
Excellent communication skills

Nice To Haves

Experience in a multi-disciplinary admin role is a plus
Tech savvy
Like the unforeseen and diversified tasks
Effective computer skills: Microsoft Office Software, any experience with accounting software is a plus
Eager to learn and not afraid to work in a challenging and ever changing environment

Responsibilities

Processing and checking all incoming invoices and expense notes
Preparation of payments
Preparation of sales invoices and follow-up of unpaid invoices with the account managers
Preparation of the accounting for our external accountant
Contribution to the preparation of the annual audit
Processing of open accounting items (accounts receivable and payable)
Contribution to the reporting and controlling activities
Day-to-day management of the office (reception, rooms, laptops, etc.)
Ordering supplies and catering for the office
Being the contact point with our main suppliers (insurance, rent, systems, etc.)
Coordinating the onboarding process
Assisting with payroll management in collaboration with the payroll office
Maintaining employee administration records and ensuring data accuracy across all HR tools
Assisting with the recruitment coordination
Participating in the organization of company events