FINANCE & ACCOUNTING DIRECTOR II - SES - 64030207

State of Florida • TALLAHASSEE, FL

2d • $47,668 - $75,000 • Onsite

About The Position

This position has major technical and administrative responsibilities for the statewide financial management of the USDA funded Special Supplemental Nutrition Program for Women, Infants, and Children (WIC). This position is 100% supported by the federal WIC grant. The incumbent is responsible for planning, coordinating, and supervising the work of the Fiscal Section in the Bureau of WIC Program Services, including all supervisory duties. They will participate in the development of the Bureau’s long-range plans, establish and implement short and long-range goals and objectives for the Section, and ensure adherence to departmental and bureau goals. The role involves compiling data, completing and submitting expenditure reports, analyzing program and financial data to improve operations, and serving as the financial management liaison to various internal and external entities. Additionally, the position provides technical guidance on policies, procedures, contracts, and procurement, participates in budget development, coordinates financial management process reviews, and supervises staff responsible for payments and rebate processing. The role also assists with reconciliations, responds to audits, prepares reports, participates in COOP planning, and provides technical assistance and training to local agencies and staff.

Requirements

• Knowledge of basic accounting procedures and practices
• Knowledge of Florida state governmental accounting
• Knowledge of the principles of public health administration, planning and regulation
• Knowledge of contract management principles
• Knowledge of health care facility lease, renovation, and equipment purchase regulations and requirements
• Knowledge of methods of data collection and analysis
• Knowledge of basic management and supervisory principles and practices
• Knowledge of problem solving techniques
• Knowledge of correct spelling, grammar and punctuation
• Knowledge of WIC Program regulations and policies
• Skill in the use of microcomputers and standard software programs including various MS Office programs (Word, Excel, PowerPoint, Outlook, etc)
• Skill in public speaking and communicating technical information at appropriate levels to different audiences
• Ability to understand and apply applicable rules, regulations, policies, and procedures
• Ability to think critically
• Ability to compile, organize, analyze and evaluate data
• Ability to analyze transactions and reconcile accounting records
• Ability to organize data into logical format for presentations, reports, and documents
• Ability to develop reports, manuals, policies and procedures
• Ability to review data for accuracy and completeness
• Ability to formulate standards and procedures
• Ability to develop objectives, strategies, plans and effectively implement
• Ability to review and evaluate plans, processes and programs to identify improvements and adjustments needed to ensure program effectiveness and efficiency
• Ability to implement corrective actions and evaluate the results
• Ability to present negative findings in an effective manner
• Ability to conduct basic research
• Ability to utilize problem solving techniques
• Ability to provide consultation and expert advice
• Ability to guide, direct and supervise staff
• Ability to plan, organize, prioritize and coordinate work assignments to ensure timely completion of quality, accurate work products
• Ability to communicate effectively, verbally and in writing
• Ability to establish and effective working relationships
• Ability to work effectively as part of a group or independently
• Knowledge of accounting principles, practices, and procedures.
• Knowledge of the methods of data collection and compiling and analyzing data.
• Ability to communicate effectively verbally and in writing.
• Ability to establish and maintain effective working relationships with others.
• Ability to solve problems and make decisions.
• Ability to prepare and maintain a variety of accounting records.
• Ability to analyze and interpret accounting data.
• Ability to work independently.
• Knowledge and use of Microsoft Office suite; Word, Excel and Access.
• Ability to plan, organize and coordinate work assignments.

Nice To Haves

• Degree in Accounting or Business Administration.

Responsibilities

• Plans, coordinates and supervises the work of the Fiscal Section in the Bureau of WIC Program Services. Performs all supervisory duties including, but not limited to, hiring and selection, developing performance plans, conducting performance appraisals, planning and directing staff’s work, approving leave, and taking disciplinary action as appropriate. Reports routinely to the Bureau Chief on the work of the section and other related assignments.
• Participates in the development of the Bureau’s long range plans. Establishes and implements short and long range goals and objectives for the Section. Ensures promotion of and adherence to the goals and objectives of the department and the bureau.
• Compiles data, completes and submits/distributes all expenditure reports pertaining to the Florida WIC program, including the WIC Monthly Financial Management and Participation Report, closeout financial status reports, the Request for Advance or Reimbursement, all projected earnings and actual earnings reported, WIC Infrastructure Reports, WIC Breastfeeding Peer Counseling Reports and other grant reports.
• Analyzes program, financial, and administrative data to evaluate and improve WIC Program operations and services. Creates and maintains subsidiary summaries including, but not limited to, local agency and statewide expenditure summaries, indirect costs, for infant formula and WIC-eligible nutritionals payments, interest payments, refunds received from vendors, contractor payments, and infant formula rebates. Calculates and monitors expenditures to ensure that required expenditure thresholds are achieved. Maintains historical data on the WIC Program grant and expenditures at both the state and local levels.
• Serves as the program’s financial management liaison to other sections within the Bureau of WIC Program Services, the Department’s Bureau of Finance & Accounting, Office of Budget Management and Revenue Management, county health departments and contract providers, the Florida Office of the Auditor General, the Department of Children & Families, the Department of Financial Services, the USDA/FNS Regional Office and other programs, agencies, or departments.
• Provides technical guidance in the development and interpretation of the program’s policies and procedures that contain a financial management component to ensure compliance with federal regulations governing the WIC program, federal fiscal guidelines such as 2CFR200, and state financial management and purchasing requirements. Program areas include, but are not limited to, expenditure reporting (including salary and fringe benefits); documentation of administrative expenditures; allowability of costs; expense categories; in-kind contributions to the WIC program; administrative obligation identification and reporting; ordering, receiving and billing of exempt infant formula and WIC-eligible nutritionals; reallocations of funds to local agencies and contractors; procuring of cost containment contracts such as the infant formula rebate contract; procuring and implementation of fiscal intermediary contracts; caseload management; record retention; design and implementation of financial management related data system reports, and WIC Program EBT (electronic benefit transfer).
• Provides technical guidance in contracts and procurement for the bureau.
• Participates in the development of food cost and administrative cost projections, legislative budget requests, analysis of budget status, surplus/deficit reports, spending plans and other budget-related requirements to meet the needs of the program as well as the Bureau.
• Coordinates an ongoing review of the program’s financial management processes including reviewing support documentation for local agency expenditure reports. Participates in on-site monitoring reviews when appropriate. Tracks and analyzes spending patterns to identify trends and recommend best practices or areas needing improvement.
• Supervises staff directly responsible for payment of all food costs and contractual administrative costs of the program including reimbursement by journal transfer of county health department administrative costs. Oversees monitoring of Prompt Payment Law compliance for the program and initiates quality assurance initiatives when corrective action is necessary.
• Supervises the receipt and deposit of all infant formula rebates received from vendors, all refunds received from retail grocers for program overcharges, all refunds received from local agencies for prior year program overcharges, and all checks for interest earned on the balance of funds on deposit in the contractor's WIC account.
• Assists the Office of Budget and Revenue Management in the reconciliation of federal expenditure reports to FLAIR, federal expenditure reports to cash draws, federal expenditure reports to the GRANTS System. Supervises reconciliation of the monthly interest statement from the State of Florida Treasury. Supervises the notification to the Office of Budget and Revenue Management of the Program’s daily cash requirements.
• Participates in and responds to federal, state, and private (contractor sponsored) audits and management evaluation as required. Develops and implements corrective actions to strengthen the program’s fiscal accountability.
• Prepares and compiles data for special reports and assignments. Produces financial management related portions of the State Plan and Procedure Manual. Writes and reviews reports, correspondence and other written materials as required.
• Participates in WIC Continuity of Operations (COOP) planning and activities to ensure effective functioning of WIC financial management during emergencies.
• Provides technical assistance, training, and guidance to local WIC agencies and other departmental staff through staff training, on-site visits, and correspondence or via the telephone. Serves on work teams to solve operational and programmatic issues.
• Maintains and improves professional knowledge and skills through participation in staff meetings and through other staff development activities.
• Performs other related duties and responsibilities as required.

Benefits

• Annual and Sick Leave benefits
• Nine paid holidays and one Personal Holiday each year
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options
• Retirement plan options, including employer contributions
• Flexible Spending Accounts
• Tuition waivers

What This Job Offers

• Job Type: Full-time
• Career Level: Director
• Education Level: Associate degree