ACCOUNTING SERVICES ADMINISTRATOR - SES - 76003622

State of Florida•Tallahassee, FL

4d•Onsite

About The Position

This Accounting Services Supervisor II Position is within the Accounts Payable section. The incumbent in this position is authorized to supervise subordinates in auditing and processing for payment of any combination of purchase orders, grants, and/or contracts. The incumbent is authorized to supervise subordinates in the utilization of MyFloridaMarketPlace (MFMP) eProcurement system, the Florida Accounting Information Resource (FLAIR) system, The Statewide Travel Management System (STMS), State of Florida PCard (WORKS), and the Financial Accounting Management Exchange (FAME) system for the processing of accounts payable transactions. They are authorized to analyze existing subsection accounting management systems and procedures for continuing operational efficiency and/or improvement. Authorized to develop work objectives, workloads, and deadlines with subordinates. This position is authorized to work with agency personnel, vendors, and auditors to answer policy questions related to the processing and payment of commodities/services and/or resolve any payment discrepancies. The incumbent is authorized to certify the accounts payable items in their area of responsibility at the close of the fiscal year. The incumbent in this position is authorized to process for payment all approved Invoices in accordance with the Department of Highway Safety and Motor Vehicles policies and procedures relating to procurement of commodities/services, the provisions of section 215.422, F.S., the rules and regulations of the Department of Financial Services (DFS), section 112.061, F.S., and DHSMV Management Policy #004. The person is authorized to use the FLAIR system, MFMP eProcurement system and a personal computer in the performance of their job duties.

Requirements

Knowledge of various office procedures, practices, and principles and techniques of effective communication.
Knowledge of FLAIR the State's accounting system and MyFloridaMarketPlace eProcurement System.
Knowledge of the State of Florida accounting principles, practices and procedures.
Knowledge of good customer service practices.
Skilled in 10 key calculator, ability to pay invoices.
Ability to work independently, require very minimal or no supervision.
Ability to conduct interviews.
Skilled as a problem solver, organizer and planner. Ability to identify work processes that must be changed to achieve goals.
Ability to schedule activities and work product to meet established deadlines.
Skilled in oral and written communication techniques.
Ability to relate with peers, subordinates, and management in conducting day to day business.
Able to establish and maintain effective working relationships with coworkers and customers.

Nice To Haves

Experience working with FLAIR, PCARD Works, and STMS systems.
Experience processing disbursement invoices.
Experience in customer service.
Two or more years of financial reporting experience.
Supervisorial experience.
Experience composing professional written correspondence.

Responsibilities

Supervise subordinates in auditing and processing for payment of any combination of purchase orders, grants, and/or contracts.
Supervise subordinates in the utilization of MyFloridaMarketPlace (MFMP) eProcurement system, the Florida Accounting Information Resource (FLAIR) system, The Statewide Travel Management System (STMS), State of Florida PCard (WORKS), and the Financial Accounting Management Exchange (FAME) system for the processing of accounts payable transactions.
Analyze existing subsection accounting management systems and procedures for continuing operational efficiency and/or improvement.
Develop work objectives, workloads, and deadlines with subordinates.
Work with agency personnel, vendors, and auditors to answer policy questions related to the processing and payment of commodities/services and/or resolve any payment discrepancies.
Certify the accounts payable items in their area of responsibility at the close of the fiscal year.
Process for payment all approved Invoices in accordance with the Department of Highway Safety and Motor Vehicles policies and procedures relating to procurement of commodities/services, the provisions of section 215.422, F.S., the rules and regulations of the Department of Financial Services (DFS), section 112.061, F.S., and DHSMV Management Policy #004.
Use the FLAIR system, MFMP eProcurement system and a personal computer in the performance of their job duties.