Finance & Accounting Administrator - Johnstown, PA (003-27)

National Center for Defense Manufacturing•Johnstown, PA

About The Position

The Finance and Accounting Administrator supports and administers NCDMM’s day-to-day financial operations across accounting, procurement, expense management, and property functions. The role maintains accurate financial records, coordinates transaction processing and reconciliations, supports month-end and year-end close, strengthens internal controls, and prepares timely information for management review. The position serves as an administrative resource to internal stakeholders and external vendors, independently resolves routine issues, identifies process improvements, and escalates significant matters to the Finance & Accounting Director. It also protects confidential financial and business information and maintains professional knowledge through continuing education relevant to NCDMM’s finance and administrative functions.

Requirements

Demonstrated knowledge of accounting principles and experience with accounts payable, account reconciliations, general ledger activity, and financial recordkeeping.
Ability to organize competing priorities independently, meet recurring deadlines, investigate discrepancies, resolve routine issues, and provide clear status updates to management.
Strong attention to detail, analytical ability, professional judgment, and commitment to accurate, complete, and confidential work.
Proficiency with Microsoft Excel and other Microsoft Office applications.
Effective written and verbal communication skills and ability to work collaboratively with employees, management, vendors, auditors, and other stakeholders.
Ability to interpret and consistently apply policies, procedures, contractual requirements, and internal controls.
Bachelor’s degree in accounting, Finance, Business Administration, or a related field and at least three years of relevant finance or accounting experience; alternatively, an associate degree in a related field and at least five years of relevant experience, or an equivalent combination of education and progressively responsible experience, may be considered.

Nice To Haves

Experience with accounting, enterprise resource planning, expense, or procurement systems.
Experience supporting month-end close, account reconciliations, audits, procurement card administration, expense processing, or property accounting.

Responsibilities

Administer the accounts payable cycle, including monitoring the accounts payable mailbox; reviewing, coding, documenting, entering, and posting invoices; preparing payment reports; coordinating payments; maintaining vendor records; and resolving discrepancies.
Administer employee expense reimbursements and travel-related transactions by reviewing supporting documentation and policy compliance, entering expense reports, tracking advances and prepaid travel expenses, and resolving exceptions.
Administer the procurement card program, including reviewing authorizations and receipts, reconciling activity to monthly statements, following up on missing or noncompliant documentation, preparing monthly support packages, posting transactions, and coordinating payment.
Coordinate assigned month-end and year-end close activities, including general ledger reconciliations, journal entries, accruals and prepayments, project cost reviews, account analysis, and supporting schedules.
Maintain accurate accounting records and audit-ready documentation in accordance with organizational policies, contractual requirements, internal controls, and applicable accounting standards.
Support budgeting, forecasting, cash planning, and management reporting by compiling financial data, researching variances, preparing schedules, and responding to information requests.
Coordinate annual financial audit and tax-reporting support, including preparing requested schedules and documentation, resolving follow-up questions, maintaining vendor tax information, and processing 1099s.
Administer property accounting and reporting, including asset additions and disposals, property records, periodic reconciliations, inventory support, and year-end reporting.
Partner with procurement, project, and administrative staff to ensure financial transactions are properly authorized, coded, documented, and recorded on time.
Monitor recurring deadlines and workflow status; communicate issues and recommended resolutions to the Finance & Accounting Director and relevant stakeholders.
Develop and maintain desk procedures, templates, and process documentation; recommend and implement approved improvements to accuracy, efficiency, compliance, and service quality.
Protect confidential financial and business information and use sound judgment when handling sensitive records.
Maintain professional knowledge through continuing education relevant to NCDMM’s finance and administrative functions.
Perform other related duties as assigned that contribute to NCDMM’s overall success.