Film & TV Submissions & Programming Coordinator

SXSW•Austin, TX

1d•Onsite

About The Position

SXSW is seeking a Film & TV Submissions & Programming Coordinator to support the Film & TV Festival by managing the full lifecycle of film submissions and assisting in programming operations. This role ensures the smooth intake, tracking, and assessment of thousands of festival entries each season, while also facilitating the internal systems that support programming decisions and scheduling. The position serves as a primary point of contact for submitting filmmakers and helps maintain organizational tools to ensure seamless department workflows.

Requirements

Experience in film festival operations, event coordination, or similar fields preferred.
Strong written communication skills.
Close attention to detail in data entry and scheduling.
Ability to maintain a professional and calm demeanor under pressure, particularly during high-volume periods and the festival itself.
Strong organizational instincts and interest in process improvement.
Ability to multitask and prioritize competing deadlines across multiple projects.
Comfortable working both independently and collaboratively in a fast-paced environment.
Familiarity with film festival operations and submission processes preferred.

Responsibilities

Manage the official SXSW Film & TV email account and the filmtvprogramming inbox, responding to all external inquiries, broken link reports, extension requests, and fee waiver inquiries.
Prepare and send official notification letters to filmmakers as programming decisions are finalized.
Import incoming film submissions into the internal FileMaker database on a daily basis and perform regular audits of application records to ensure accuracy.
Lead the yearly update and testing of the Film & TV Submission Applications.
Track total submissions, categorize entries by format, genre, and key metrics, and compile comparative statistics for internal reporting.
Maintain and update the Film & TV Submissions Source of Truth and the Film & TV Screening Schedule Source of Truth.
Organize the Film & TV team meeting calendar, prepare meeting agendas, take comprehensive notes, and track department history.
Maintain the Feature Programming Airtable with updated records, filters, and views while assisting in building the Film & TV Screening Schedule.
Maintain full availability throughout the SXSW Film & TV Festival & Conference, including evenings and weekends.
Provide comprehensive on-site support to the Film & TV Programming Team.
Manage detailed daily scheduling and arrange transportation logistics.
Facilitate the Alum Q&A process and coordinate Alum Moderators.
Coordinate filmmaker dinner logistics and assist with hosting the events.
Manage intro and Q&A deliverables during the festival.
Create and manage external-facing Airtable views that highlight accepted projects by theme, genre, or community focus.
Collaborate with team members to ensure smooth on-site operations and data integrity across scheduling tools.