Field Project Coordinator

Powerhouse•Crowley, TX

2d•Onsite

About The Position

Under the direction of the Field Services Manager and in collaboration with the Assistant Travel Manager, the Field Services Coordinator I provides administrative and operational support for field project assignments, travel coordination, employee onboarding, and training compliance. This role ensures field employees have the travel arrangements, system access, and required training necessary to support successful project execution while maintaining accurate records and supporting day-to-day Field Services operations.

Requirements

High school diploma or GED required.
Proficient in Microsoft Office Suite, including Outlook, Word, and Excel.
Intermediate Microsoft Excel skills, including sorting, filtering, formulas, and basic reporting.
Ability to quickly learn company-specific software and systems.

Nice To Haves

Associate degree in Business or related field preferred, or equivalent work experience.
Experience coordinating travel, scheduling, or administrative support preferred.
Experience in the construction or field services industry preferred.
Experience with Airtable or similar tracking/database systems preferred.

Responsibilities

Coordinate travel requests for scheduled project assignments.
Book and manage travel arrangements, including flights, rental vehicles, and hotel accommodations.
Monitor project completion dates and coordinate travel adjustments for project extensions or early completions.
Track rental vehicle mileage when required.
Assist the Field Services Manager with project assignment scheduling and support.
Set up new hires in required systems to support the onboarding process.
Maintain accurate employee, travel, and project information within Airtable and other company systems.
Assist the Field Services Manager in preparing the weekly Per Diem report.
Assign, maintain, and track SWPP/Walmart training requirements.
Assign and monitor OSHA training completion.
Track field employee certifications and required compliance training.
Maintain accurate training records and follow up with employees and management regarding outstanding requirements.
Provide administrative support to ensure continuity of daily Field Services operations.
Assist with departmental projects and other duties as assigned.
Provide operational support during the absence of the Field Services Manager or Assistant Travel Manager to ensure continuity of daily operations.