Field Office Manager

Matrix Project Services • Clarksville, AR

7h • Onsite

About The Position

The Field Office Manager supports the project team in field accounting and shared service functions, including payroll, billing, and general office support. The role requires working effectively under deadlines and maintaining confidentiality at all times.

The position performs payroll and billing data entry, supports client cost reporting and payment updates, maintains financial records, and assists with audits. It also coordinates employee paperwork and approvals, monitors onsite employee credential expiration dates, distributes payroll checks, and maintains purchase order records and related paperwork. The manager is expected to support the company’s safety commitment and Core Values, and to adhere to its Code of Business Conduct and Ethics.

Requirements

• High school diploma plus two years of payroll and billing experience, or equivalent.
• Understanding of basic accounting principles.
• Ability to maintain a high level of confidentiality.
• Ability to type 50–60 words per minute and proficiency with 10-key.
• Experience with Microsoft Office and TRACK.
• Valid driver’s license and ability to work at a project site.
• Complete Matrix Service Safety training, Process Safety Management training, and client/site-specific training.
• Ability to obtain and maintain active status within the required drug testing program.
• Pass a background check.
• TWIC card required.
• Currently authorized to work in the United States on a full-time basis.

Responsibilities

• Support project teams in field accounting and shared service functions, including payroll, billing, and office support.
• Support the Company’s commitment to safety and its Core Values, and represent the Company in accordance with its Code of Business Conduct and Ethics.
• Enter accurate payroll and billing information daily into company and client job cost and accounting software.
• Meet client cost reporting requirements and deadlines.
• Respond promptly to payment allocations and payment status updates.
• Maintain payroll and billing records and assist with related financial audits.
• Prepare control documents to reconcile payroll, payable, and receivable data entry against source documents and client systems and requirements.
• Monitor onsite employee credential expiration dates and communicate when renewals are needed.
• Coordinate employee paperwork and approvals with management and HR.
• Distribute payroll checks and respond to related questions or issues promptly.
• Maintain the jobsite purchase order log and associated paperwork to support timely invoice payment.
• Perform other job-related duties as requested by supervision or as assigned.

Benefits

• Medical, dental, and vision plans covering eligible employees and dependents.
• Disability benefits.
• Life and AD&D insurance.
• Employee assistance program (EAP).
• 401(k) plan with company match.
• Employee stock purchase plan (ESPP).
• Wellness program.
• Adoption assistance.
• Some employees may be eligible for paid time off, tuition reimbursement, and a performance or safety bonus program.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED