Field Office Administrator

Austin Careers•Taylor, TX

3d•Onsite

About The Position

Austin Industrial is currently seeking an experienced Field Office Administrator for projects in the Taylor, TX area. We excel at what we do and are looking for talented professionals that want to excel with us. The Field Office Administrator responsibilities are to provide overall direction and control over the jobsite accounting, personnel functions, and other administrative support functions required to support the project staff.

Requirements

3+ years of accounting experience working in an industrial setting.
Knowledge of accounting software programs. (ex: TRACK, CATS)
Knowledge of MS Office (ex: Excel)
Ability to multi-task and handle multiple deadlines.

Responsibilities

Prepare and submit monthly pay requests in accordance with contract terms.
Oversee all field payroll functions for both hourly and salaried employees; ensuring that all hours worked are properly documented, coded, and reported to the Austin Accounting Department.
Receive and distribute payroll checks in accordance with established policies and procedures.
Receive and process all invoices and pay requests from suppliers and subcontractors, including M/WBE and subcontractor man-hour reporting.
Ensure the necessary back-up documentation is on file before approving invoices for payment.
Monitor the entire invoice system to ensure that subcontractors and suppliers are being paid in a timely manner.
Follow up with subcontractors and suppliers to receive appropriate back-up documentation.
Maintain the project job-cost ledgers that support pay requests to the owner.
Work with the Project Manager to ensure that all subcontractors have the necessary bonding and insurance documents properly completed and on file before their scope of work commences.
Incorporate change order revisions into the schedule of values.
Assist in preparation of the monthly job status report.
Ensure that all project cost items are coded properly according to the chart of accounts and recorded and paid in a timely manner.
Monitor all reports from the performance reporting system for accuracy and consistency and assist Project Manager in making all necessary revisions.
Direct a variety of jobsite personnel functions, (e.g., pre-employment/pre-transfer physical exams and drug tests, reference checks, new employee enrollments and orientations, group insurance)
Assist the Project Manager in a number of functions related to close out of a project to include the final billing to the owner.
Perform a wide variety of related administrative support tasks, (e.g., preparation of safety reports, equipment inventories and maintenance records).
Ensure that all equipment onsite is reported for insurance purposes.
Establish and maintain the project filing system.
Perform general office and clerical duties.
Perform other duties as assigned.