Field Office Coordinator

Align Builders•Los Angeles County, CA

2d•Onsite

About The Position

Align Builders is seeking a Field Office Coordinator who possesses strong values, communicates clearly, displays a consistently strong work ethic, and is eager to build lasting relationships. This is an exciting opportunity to be a part of a growing company with a clear focus and purpose.

Requirements

2+ years of experience in the commercial construction industry.
2+ years of experience in accounting. Able to work in an accounting software (Sage Intacct).
Experience should be in commercial construction, preferably in Health Care (OSHPD), Life Sciences, Higher Education, and Office Improvements.
Proficient computer and software skills in Microsoft Office Suite (excel, word), LCPTracker, Sage Intacct, Bluebeam & Procore.
Interpersonal skills – ability to engage with clients, internal team members, and trade contractors in a constructive, productive way to overcome obstacles and achieve result.
Meticulous and detail-oriented with a passion for customer service
Team player with a reputation of hard work and strong personal values
Clearly understands and embraces working together as a team
Humble, hungry, and sharp
Aptitude and passion to learn, listen, and grow
Willingness to be mentored
Thinks big picture and long term
Can be trusted to hold themselves accountable and do the right thing even when no one is looking
Quick to take responsibility and slow to assign blame
Maintains a positive and professional attitude under pressure
Optimistically fights to find hope and solutions in any situation
Responds thoughtfully instead of reacting emotionally
Can adhere to organizational process, protocol
Works diligently and urgently. Skillfully prioritizes their time
Communicates effectively and clearly
Disciplined in managing and executing multiple tasks and assignments

Nice To Haves

Bachelor’s degree preferred but not required.
Knowledge and understanding of all insurance requirements for our projects and the insurances requirements for our subcontractors including understanding of endorsements (general liability, auto, workers comp, excess)
Knowledge and an understanding of Skilled & Trained workforce requirements as well as Prevailing Wage & Davis Bacon laws and requirements.

Responsibilities

Lead all administrative and financial functions for a project by assisting project teams with processes including subcontractor agreements, insurance compliance, monthly subcontractor and owner billings, and month end project job cost audits.
Ensure the project management framework through Procore (project management software) and Sage Intacct (accounting) is set up accurately, well-organized and maintained through project completion by creating clarity and leading with excellence for all project stakeholders.
Able to work on multiple projects simultaneously, each with its own deadlines and priorities.
Assist in setting up all project administration documents. Create all contract documentation including subcontractor agreements once the project is handed over from our pre-construction team.
Organize and prepare subcontractor and vendor payments to be submitted to our financial controller for payment.
Ensure and maintain project file integrity by confirming all project required documents have been received and executed including bonds, insurance, signed subcontractors, executed change orders, licenses, lien releases, and retention.
Assist project team with Owner and subcontractor billings monthly to ensure we are paid and our subcontractor are paid on time. Monitor accounts receivables for all projects you are assigned to and follow up with project team when receivables are past due.
Monitor all project financials and track all project costs. Review, validate, code, and process subcontractor and project team expenses.
Review and approve weekly timecards.
Prepare and process certified payroll reports while ensuring full compliance with federal, state, and local laws for all our public works projects using LCPTracker.
Stay current and compliant with labor laws and regulations, collaborating with various teams to ensure seamless implementation of labor requirements.
Maintain meticulous internal employee, trade partner and payroll project records, generating regular reports for internal and external stakeholders.
Conduct internal audits to identify and address discrepancies or non-compliance issues, providing necessary documentation during compliance audits to our internal project teams and trade partners.
Conduct training sessions to enhance personnel's understanding of labor laws and certified payroll procedures, ensuring everyone stays up to date with the latest requirements.