Field Office Coordinator

Tutor Perini•New York, NY

26d•Onsite

About The Position

Tutor Perini Corporation is seeking a Field Office Coordinator for our Midtown Bus Terminal project site in NY NY. Tutor Perini Corporation is a leading civil construction company with over a century of experience in developing and maintaining infrastructure across the nation. We construct and rehabilitate highways, bridges, tunnels, mass-transit systems, and water management and wastewater treatment facilities. Our corporate integrity, financial strength, and outstanding record of performance make us an attractive partner on large, sophisticated infrastructure projects. Extraordinary Projects need Exceptional Talent. The Field Office Coordinator is responsible for managing jobsite accounting functions, including payroll, accounts payable, subcontract administration, and general office operations. This position provides administrative and financial support to the Project Manager and Project Engineer as needed to meet project requirements. The scope of responsibilities may expand or contract depending on the size, complexity, and schedule of the assigned project.

Requirements

Must have excellent communication skills, exceptional writing, spelling and grammar skills.
High School Diploma/GED required.
Must be dependable, consistent, diligent and conscientious.
Able to work well with others, receive direction, multi task and work independently.
Must have strong team skills.
Must be a notary public or obtain notary within 3 months of hire.
Intermediate skill level with MS Word and Excel.
Experience with automated project costing and accounting systems.
JD Edwards, Procore, MS Office
Excellent Written and Verbal Skills
Eligible to work in the United States without visa sponsorship now or in the future.

Nice To Haves

Bachelors degree preferred.

Responsibilities

Oversees all payroll-related activities for craft employees, including processing new hire documentation, collecting and entering timecard data, reviewing payroll records for accuracy, and posting payroll information.
Maintains union stamp inventory and distributes stamps on a weekly basis as required.
Monitors and prepares invoices for SWAC and other applicable security clearance agencies.
Compiles certified payroll reports and monthly Equal Employment Opportunity (EEO) reports.
Processes material receipts against purchase orders and prepares cost blocks and batches for review by the Project Controller.
Tracks and prepares monthly accruals for job supplies, permanent materials, and equipment.
Reviews, codes, and forwards all jobsite expense reports to the Main Office for processing.
Maintains subcontract files at the project site and coordinates with the division office to ensure current insurance certificates are maintained.
Processes subcontract requisitions and tracks, reports, and properly files Minority Business Enterprise (MBE) and Women Business Enterprise (WBE) requirements.
Verifies that all jobsite scrap materials are processed in accordance with company policies and procedures.
Maintains the organization and functionality of the field office to support daily project operations.