Field Office Clerk

Saulsbury•Mineola, TX

3d•Onsite

About The Position

Provides administrative support for field operations. Primary duties include maintaining office records, and implementing office-based procedures and policies as directed by the Corporate Office. This position would be located at our on site office location, outside of Carlsbad New Mexico.

Requirements

2+ years of experience in field clerk/office management in a construction environment
Willing to work in a construction environment and comply with all safety and personal protective equipment requirements.
Ability to work at project office location
Hours are 6am-6:30pm / Monday through Friday
Per Diem offered if candidates live more than 50 miles from project site.
Travel may be required depending on project location
Liaison between Superintendent and craft employees
Work closely with the corporate HR team regarding field paperwork
Proficient in Excel and Microsoft Office , Outlook, Word
Work cooperatively with others and take direction well.
Comply with the attendance requirements of the project.
Authorized to work in the United States

Responsibilities

Assist employees with employment paperwork, verifying documents, E-verify, Attorney General, completeness of paperwork and adhering to deadlines of submitting information into required databases.
Enter correct phase codes correctly and material recaps
General office duties including scanning paperwork for all, answering phones, filing and maintaining written and electronic documentation and correspondence., copying, and data entry as directed by project management
Balance and submit time via recap from signed timesheets to payroll in the allotted timeframe
Obtain required authorization/approvals for various paperwork
Assist Site Manager and Superintendents with weekly progress reports
Support Superintendent with equipment inventory, tracking, and coding.
Ensure procurement of office supplies and consumable materials
Assist Purchasing with paperwork, collecting and matching delivery tickets, communicate with vendors, prepare for billing
Receive, sort, and log all incoming deliveries; prepare all outbound deliveries.
Assist Project HSE site on-boarding including safety orientation Scanning, reports, and drug testing (must be approved by Sr. HR Manager only)
Administering and submitting forms in a timely manner, help craft employees regarding questions pertaining to insurance benefits, FMLA, 401K, and other benefit related issues