Job Opportunities Field Branch Admin

Schindler Elevator • Seattle, WA

12d • Onsite

About The Position

Provides administrative assistance to Field Managers. Areas of focus include, but not limited to: include purchasing, accounting, personnel relations, office procedures, job scheduling, safety and manpower scheduling.

Requirements

• High school diploma or equivalent required.
• Two years college, preferably in Business Administration with some technical on the job experience preferred.
• Minimum of 3 years’ experience in office support position; 5+ years preferred.
• Computer proficiency including Microsoft Word and Excel, database entry, payroll and accounts payable processing required.

Responsibilities

• Prepare and process purchase orders, invoices and related paperwork for the purchase of parts, equipment and tools from the outside sources.
• Assist in tool control, issue, repair and replacement.
• Assemble and track Service Purchase Order activities, assigning order numbers, purchase order numbers and follow-up to billing.
• Expedite shortages of parts and equipment by contacting the Factories Service Center or local suppliers as required. Expedite order changes.
• Coordinates material, manpower and shipments for service, modernization, repair or new construction projects in line with project schedules.
• Analyze manpower and job loading requirements with respect to Best Demonstrated Practice
• Compile and transmit monthly EEO accumulations to Department of Labor and general contractors.
• Maintain Workers Compensation files and related OSHA reports.
• Assist with Region Safety Program, review violations and recommend solution.
• Prepare field payroll for Superintendent’s approval.
• Make necessary arrangements with municipal building departments for inspection as required by local ordinance.
• Applies for state permits for new installations.
• Prepare report such as: job tracking reports, SAP reports, etc., as requested or required by department or management and in accordance with Best Demonstrated Practice.
• Perform Administrative tasks such as: copying, filing, compose and type routine correspondence, prepare outgoing mail, including email and faxes, maintain contact/address database information, screen phone call and greet visitors.
• Responsible for maintaining various files, records, logo, and manuals for Field Operations and Preparation of required reports.

Benefits

• Fully vested 401k match, up to 7% of total eligible compensation.
• Competitive Medical, Dental and Vision Plans - Effective from first day of hire.
• 3 weeks’ vacation which increases with tenure, 7 sick days, 3 floating holidays and 8 Company Observed Holidays.
• Tuition Reimbursement - Eligible after 6 months of service.
• Parental Leave – 100% base pay for 6 consecutive weeks within first year of a child’s birth or adoption.
• A wide range of development opportunities to boost your professional and leadership growth.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED