Fellowship Program Coordinator, Medicine
About The Position
The Fellowship Program Coordinator manages the day-to-day administrative functions of the fellowship programs and assists with other education programs as assigned, and receives supervision/feedback from the education programs administrator. The fellowship coordinator manages a range of responsibilities associated with the fellowship programs, including coordination of the application process, interviews and interviewing schedules, and other activities required to support the programs and maintain the accreditations. The fellowship coordinator also assists with and provides administrative support for the other education programs as assigned to ensure the successful coordination and delivery of education program services.
Requirements
- A Bachelor’s degree, preferably in management or a social science.
- A minimum of 3 years of office management experience, or equivalent experience in administration and office management in an academic healthcare setting.
- Walk, bend, twist, and reach above the shoulder frequently in an office setting
- Must be able to occasionally lift, carry, push, or pull up to 20 lbs. as part of the role
- Regularly exposed to healthcare settings that may require personal protective equipment
- Requires manual dexterity to operate the computer keyboard, calculator, copier machine, and other equipment
Responsibilities
- Provides administrative support for the program directors, associate program directors, program administrator, and fellows and residents
- Handle confidential material. Maintains fellow files, correspondence, and other documentation
- Perform duties associated with scheduling, organizing, and operating meetings, seminars, and events, including arranging with vendors for services and administering logistics (fellow/resident lunches, retreats, orientations, graduation banquets, etc.)
- Compose and draft documents and correspondence; produce and distribute manuals
- Maintains confidential documentation and/or paper files of current and alumni fellows; maintains various fellowship program meeting minutes and develops reports as requested
- Coordinates and assists with in-training examination administration for all education programs
- Provide administrative assistance to education programs as needed. Other duties may also be assigned
- Coordinates the distribution, tracking, and filing of physician-in-training, faculty, and rotation evaluations
- Drafts recommendation letters and verification of training forms
- Tracks and verifies procedure competency.
- Maintains documentation for board eligibility
- Coordinates semi-annual file reviews
- Ensures stated licensure requirements are met by the programs
- Coordinate all phases of the fellowship application process. Adhere to recruitment plan, timelines, guidelines, as well as policies and procedures
- Assist program directors in screening and inviting candidates for interviews
- Works with program directors and fellowship program directors to establish recruitment policies
- Coordinates interview process, ranking, and post-match activities
- Manages the Electronic Residency Application Service (ERAS) and National Resident Matching Program (NRMP) processes
- Updates recruitment brochures, websites, and materials provided to applicants
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
