Fellowship Coordinator

University of California, Irvine•Irvine, CA

1d•Onsite

About The Position

This role supports professional health education program learners by applying acquired skills, process, and policy knowledge. The Fellowship Coordinator is responsible for coordinating program operations, including teaching and learning activities, program curriculum, learner scheduling, maintaining databases, tracking learner compliance, and program accreditation.

Requirements

Highly proficient in Microsoft Office Suite, including Outlook, Word, and Excel, with extensive experience using Adobe, Zoom, and DocuSign to support document management, professional communication, virtual meetings, and electronic signature processes.
Communication skills; includes verbal, written and active listening. Service oriented and responsive to questions and requests. Ability to interact in a professional, resourceful, and courteous manner.
Demonstrated interpersonal skills. Demonstrated ability to develop working relationships within department and with learners.
Excellent organizational skills, analytical, and demonstrated attention to detail. Ability to work with extremely complex faculty calendars / schedules requires extremely well organized and detail-oriented precision.
Investigative, data analysis, and reporting skills. Ability to generate computer reports, checking for errors, correcting and submitting accurate reports. Skills include entering, maintaining, extracting, and analyzing data in electronic systems.
Ability to adapt to ACGME and ABIM changes and initiate/ execute solutions to meet new requirements.
Bachelor's degree in related area and / or equivalent experience / training
A minimum of 3 years experience.
Must be able to provide proof of work authorization

Nice To Haves

Basic knowledge of relevant policies and regulatory requirements. Basic knowledge of health professions education industry.
Basic knowledge of administrative analysis and operations research. Acquiring skills in developing and implementing processes and systems. Familiarity with the administrative and operational implications in a program.
Knowledge of educational technology and systems. Ability to troubleshoot and triages related technology issues.
Demonstrated knowledge of School of Medicine, UCI campus and general UC accounting, purchasing, travel, and payroll policies and procedures.
Working knowledge of Med Hub, NRMP, ACGME and other residency/fellowship management platforms.
Knowledge of GME and VA billing process for FTEs.

Responsibilities

Coordinates program operations, which include teaching and learning activities, program curriculum, learner scheduling, maintaining databases, tracking learner compliance, and program accreditation.
Applies acquired skills, process, and policy knowledge to support professional health education program learners.