Fellowship Program Assistant
About The Position
The Fellowship Program Assistant supports the administration of graduate medical education (GME) fellowship programs within the Department of Medicine. Working closely with program leadership and education staff, this role helps ensure the smooth day-to-day operation of fellowship programs by coordinating program logistics, maintaining program data and documentation, and supporting trainees throughout their training experience. This position offers broad exposure to academic medicine and graduate medical education administration. The Fellowship Program Assistant plays an important role in coordinating educational events, supporting trainee onboarding and employment processes, maintaining program records, and monitoring key compliance activities. The role also provides opportunities to contribute to program operations through event planning, process coordination, and project support. The ideal candidate is highly organized, detail-oriented, and comfortable managing multiple tasks and timelines. Strong communication and interpersonal skills are essential, as the role regularly interacts with faculty, fellows, and institutional partners. Candidates who enjoy coordinating events, managing logistics, maintaining accurate records, and supporting complex programs will thrive in this environment. This position is well suited for individuals interested in building a career in higher education administration, healthcare administration, or graduate medical education, and serves as a strong foundation for advancement into roles with increasing responsibility within the field.
Requirements
- Strong organizational skills and attention to detail
- Ability to coordinate logistics and plan events across multiple stakeholders
- Project management and task-tracking skills
- Clear and professional written and verbal communication
- Ability to manage multiple priorities and deadlines
- Comfort working with data, documentation, and administrative systems
- Interest in learning about academic medicine and graduate medical education
Responsibilities
- Coordinate program logistics
- Maintain program data and documentation
- Support trainees throughout their training experience
- Coordinate educational events
- Support trainee onboarding and employment processes
- Maintain program records
- Monitor key compliance activities
- Contribute to program operations through event planning, process coordination, and project support
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What This Job Offers
Career Level
Entry Level
Education Level
No Education Listed
