Fellowship Program Administrator

Mass General Brigham•Boston, MA

6d•Hybrid

About The Position

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham. This position provides administrative support for the Gynecology Oncology ACGME Accredited fellowship program and the Gynecology Oncology faculty.

Requirements

Bachelor's degree in a related field of study.
Graduate Medical Education, Hospital, or Healthcare experience (2-3 years preferred).
Project management or project support experience (1-2 years required).
ACGMME Medical Education Project Management experience.
Exceptional computer skills: MS Office including Word, Excel, PowerPoint, Teams, e-mail, Internet, spreadsheets, and scheduling.
Ability to prioritize, delegate, and manage multiple projects and responsibilities simultaneously.
Basic financial/accounting skills.
Strong verbal and written communication skills, excellent interpersonal/communications skills, and a good command of the English language.

Nice To Haves

Experience in lieu of a degree is accepted.

Responsibilities

Organization of program-based activities, including recruitment, orientation, event planning, maintenance of program and trainee files, compliance of evaluations and oversight of all duty hour monitoring processes and audits, purchasing and expense tracking, program and trainee correspondence, up-keep of program and community database, communicating and tracking detailed program information.
Process affiliation agreements for Residents rotating to other institutions. Keep abreast of any changes in Resident/Fellow status, new assignments, etc., keeping the director informed. Keep track of residents’/fellows’ plans relating to research rotations to gain a comprehensive understanding of current and future plans/rotations.
Acts as liaison with Division Directors, Service Chiefs, and Fellowship Program Managers. Ensures that various administrative activities are being coordinated with Clinical Fellowship programs. Coordinates activities with Pathology Administration, Physician Services, and GME Office as appropriate.
Regularly monitor and appropriately document schedule and conference changes throughout the year, as well as guest speakers, vendors, and attendance.
Coordinate first appointment and credentialing process with MGB Central Credentialing Office. Track completion of appointment/credentialing process, notifying director of problems.
Independently monitors special projects as required by Fellowship Directors, Administration, or Division Chiefs.
Responsible for generating certificates of completion for Residents completing training.