Federal Proposal Coordinator
About The Position
At Salas O’Brien we tell our clients that we’re engineered for impact. This passion for making a difference applies just as much to our team as it does to our projects. That’s why we’re committed to living our values every day: inspiring, achieving, and connecting as shared owners of our success with a focus on a sustainable future. Building for the long-term means that all of our team members can expect to work on amazing projects with a people-first approach to problem solving. It also means that each member of our team has truly limitless potential to build a unique, meaningful, and high-impact career—and they’ll receive great total rewards along the way. Job Summary: The Federal Proposal Coordinator will report to the Federal Pursuits and Proposal Manager, supporting the development of complex federal proposals, including SF330s. This role requires a strong understanding of federal procurement processes and regulatory compliance. The coordinator will assist in the proposal lifecycle, ensuring all materials meet compliance requirements and are submitted on time. The role involves strong verbal and written communication skills in collaborating with internal and external teams to gather content, review RFP compliance, and track proposal progress in alignment with federal regulations and Salas O’Brien standards.
Requirements
- Bachelor’s degree in Business Administration, Communications, or a related field.
- 2-5 years of experience in federal proposal coordination, particularly for A-E services. Experience with federal contracts for agencies such as DOD, GSA, VA, or NASA is preferred.
- Strong understanding of federal procurement regulations, including FAR, DFARS, and agency-specific requirements.
- Proficient in Adobe Suite, specifically InDesign.
- Ability to coordinate multiple proposals simultaneously and meet tight deadlines.
- Familiarity with Shipley methodology and color team review process.
- Strong written and verbal communication skills for proposal development and team collaboration.
- Extensive research experience and skills (e.g., market research, competitive analysis, risk analysis).
Nice To Haves
- Technical writing experience preferred.
Responsibilities
- Support the Federal Pursuits and Proposal Manager in coordinating and preparing complex federal proposals.
- Assist in gathering, organizing, and reviewing proposal materials, ensuring compliance with federal regulations and client requirements.
- Assist with internal and external kick-off meetings, track tasks from meetings, and follow up on task deadlines.
- Help track proposal progress, deadlines, and milestones, ensuring the timely delivery of all required materials.
- Contribute to the preparation of federal proposals, including SF330 responses. Participate in Shipley-inspired color reviews, ensuring that feedback is documented and incorporated into final drafts.
- Assist in managing multiple SF330 Sections, according to priority, including Parts IIs.
- Ensure all proposal documents comply with solicitation requirements and accurately reflect project details.
- Assist in responding to client requests for additional information or clarification after proposal submission. Help track proposal status and support necessary follow-up communications.
- Coordinate communication among internal teams and external partners to gather necessary information and ensure proposal quality.
- Assist in maintaining and organizing proposal libraries, templates, and other key documentation.
Benefits
- Medical, dental, and vision insurance
- 401(k) with company match
- Paid time off and company holidays
- Wellness programs and employee assistance resources
- Professional development support
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Number of Employees
11-50 employees
