Federal Program Specialist (Non-Merit)

Kentucky Personnel Cabinet • Frankfort, KY

5d • $52,284 - $78,425 • Onsite

About The Position

The Office of Management & Administration is hiring a Federal Program Specialist that independently provides direction and coordination in the administration of federal program grants. This role involves reviewing applications for expected state impact, determining the compatibility of proposed activities with existing state policies and plans, and potentially projecting and developing funding allocations for third parties. The specialist will also oversee fund matching requirements and indirect costs.

Requirements

• Graduate of a college or university with a bachelor's degree.
• Four years of professional experience in budget administration, grant administration, financial analysis and/or forecasting, statistical analysis, financial auditing, or a related field.
• Two years of the required experience must include the preparation, research and planning, budgeting, or administration of state or federal grants-in-aids.
• A master's degree will substitute for one year of required experience.
• Additional grant-in-aid related experience will substitute for the required education on a year-for-year basis.

Responsibilities

• Reviews applications/audits Department federal programs.
• Makes recommendations to Budget Manager on notable findings and corrective action plans and compatibility with state policies and plans.
• Provide technical assistance to Department staff to ensure compliance with federal programs.
• Monitors budgeted and actual expenses in federal awards.
• Create, review, analyze and monitor all financial reporting and budgets of subrecipients for appropriateness and allowability.
• Reviews all federal grant awards and DoD Cooperative Agreements.
• Establishes funding allocations, reimbursement rates and indirect costs.
• Establishes eMARS grant management components to ensure proper fiscal tracking.
• Loads funds into eMARS program lines and monitors all grant funding lines (BQ39LV2).
• Maintains Department's compliance for sams.gov, grants.gov and go.fema.gov.
• Prepares modifications and federal amendment requests to make changes to grant and cooperative agreements based on budget analysis and ensures funds are obligated in the required timeframe.
• Works with programmatic staff and partners to suggest possible options when money is not obligated timely.
• Ensures all fiscal components are completed and compliant for closeouts.
• Ensures weekly DoD 270 process is completed by divisions for all DoD cooperative agreements to ensure timely reimbursement.
• Monitors outstanding DoD Cooperative Agreement receivables and serves as liaison between DoD-USPFO and Department's Accounting branch.
• Maintains the Cooperative Agreement DAHA and executes and maintains the Cooperative Agreement CPP.
• Assist Budget Manager with development of the biennial budget.
• Assist Department's Accounting Branch with the annual schedule of expenditures for federal awards report and the annual comprehensive annual financial report.
• Works with Department's Accounting Branch, divisions and the KY National Guard to manage budget needs during emergency activations.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level