Federal Billing Coordinator

APTIM•Baton Rouge, LA

11h•$16 - $20

About The Position

Administer project related financial transaction activities within an assigned billing location. Responsibilities may include performing or assisting with accurate project set up in JDE World ensuring all required supporting documentation and approval signatures have been obtained prior to entry. Project set-up activities may include, but are not limited to, entry of the job and/or contract masters, WBS elements, owner pay items, as well as ongoing maintenance of these items throughout the life of the project. Prepare and submit monthly billings. Generate, review and distribute various JDE World financial reports for Project Managers. Routinely communicate with departmental management as well as operations. Audit data by comparing records, reports, and statements to ensure data accuracy and resolve any discrepancies. May also perform accounts receivable monitoring and reporting activities. Maintain complete project files. Responsible to learn, understand and incorporate all applicable APTIM policies and procedures. Overtime may be required.

Requirements

Two years of accounting experience required.
Proficient with Microsoft Office products.
Requires understanding of basic accounting principles as well as business documents and internal controls.
Requires the ability to maintain control over a multitude of project financial documents.
Ability to effectively multi-task and prioritize tasks is essential.
Requires superior organizational skills and excellent verbal and written communication skills.

Nice To Haves

JDE experience preferred.

Responsibilities

Responsible for the generation, editing, preparation and tracking of invoicing and supporting documents through the delivery of an accurate client invoice. Edits include, but are not limited to, transaction transfers, ad hoc entries, transaction splits, write-downs, and project notes.
Performing or assisting with accurate project set up in JDE World ensuring all required supporting documentation and approval signatures have been obtained prior to entry.
Entry of the job and/or contract masters, WBS elements, owner pay items, as well as ongoing maintenance of these items throughout the life of the project.
Prepare and submit monthly billings.
Generate, review and distribute various JDE World financial reports for Project Managers.
Routinely communicate with departmental management as well as operations.
Audit data by comparing records, reports, and statements to ensure data accuracy and resolve any discrepancies.
Perform accounts receivable monitoring and reporting activities.
Maintain complete project files.
Learn, understand and incorporate all applicable APTIM policies and procedures.