FEDERAL BILL COORDINATOR - 55000721

State of Florida

65d•Onsite

About The Position

Join FDOT and be part of the team that works as one to improve safety, enhance mobility and inspire innovation in the Florida transportation system. To ensure honesty and transparency, all applicants must provide their own work. Unless explicitly requested, the use of Artificial Intelligence (AI) tools to assist with qualifying questions, work samples, or interviews is strictly prohibited, and any breach of this requirement will lead to the applicant being removed from consideration. Candidates must be United States (U.S.) citizens or lawfully authorized alien workers. Visa sponsorship is not available. Our Mission The mission of the Florida Department of Transportation is to provide a safe statewide transportation system that promotes the efficient movement of people and goods, supports the state’s economic competitiveness, prioritizes Florida’s environment and natural resources, and preserves the quality of life and connectedness of the state’s communities. Our Vision As a OneFDOT team, we serve the people of Florida by providing a transportation network that is well planned, supports economic growth, and has the goal of being congestion and fatality free. The Work You Will Do: Federal Bill Coordinator Project Cost & Federal Projects Section General Accounting Office Chief Finance & Administration Officer This position will supervise and process the weekly federal bill to the Federal Highway Administration (FHWA). Federal funding is a significant source of revenue for FDOT and provides resources for ongoing projects. The Difference You Will Make: Through cooperation, coordination and collaboration among the OneFDOT team, you will be contributing to a strong and empowering culture of TRREC: Trust, Relationships, Respect, Empowerment, and Communication. How You Will Grow: FDOT encourages our team members to grow through engagement, empowerment, training, and professional development. Through our agency’s learning management system, you have access to hundreds of computer-based training and instructor-led courses. Where You Will Work: General Accounting Office 605 Suwannee St. Tallahassee, Florida

Requirements

Generally accepted accounting principles, practices and procedures.
Computer accounting systems analysis or design.
Techniques of systems analysis and design.
Structured analysis techniques.
Microsoft Office: Word, Excel, PowerPoint and other PC based software.
Process Analysis concepts and flowcharting techniques.
Supervise employees including communicating regularly, motivating, training, evaluating, planning, and directing employees’ work.
Design systems logic and/or process information logically.
Identify and define user task needs and/or conduct short- and long-range project planning studies.
Prepare functional program specifications for technical accounting applications.
Analyze and interpret computer-related accounting data and resolve system production problems.
Plan, organize, and coordinate work assignments.
Accurately estimate time requirements for accounting system development projects.
Communicate technical accounting information effectively to technical data processing personnel.
Work independently.
Establish and maintain effective working relationships with others.
Candidates must be United States (U.S.) citizens or lawfully authorized alien workers.
Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS), unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.

Responsibilities

Supervises employees by spending the majority of their time communicating regularly, motivating, training, evaluating, planning and directing employees’ work.
Supervises and directs professional staff in conducting analyses related to federal reimbursement of eligible projects from the Federal Highway Administration (FHWA).
Leads and reconciles participating costs for federal reimbursement through the weekly current bills.
Ensures eligible project expenditures are both correct and complete in accordance with the Code of Federal Regulations (CFR) Title 23, 2 CFR 200 “The Super-circular” and other related federal and state laws and guidelines.
Completes and reviews quarterly quality assurance reviews for the current bill and develops draft reports for internal and external customers.
Supervises and directs professional staff in the completion of the current federal bill report comments and justifications for all districts in the weekly federal bill.
Reviews the weekly reconciliations reports and supports the federal project credit justifications for FHWA.
Uploads the current bills to FMIS and requests current bills approval from FHWA.
Completes the recording of the wire in Receipt Processing System (RPS) and notifies the Department of Financial Services (DFS) when large wires are expected.
Coordinates with both internal and external customers to process cost transfers for Advance Construction (AC) conversions.
Reviews statewide manual and batch cost transfers considered in the weekly Federal Bill are correct and complete.
Reviews and completes the weekly AC reports to allow the Cash Forecasting section to track the impacts to the Department's cash flows.
Analyzes and maintains federal billing support systems, programs and reports.
Reviews credit billing and coding error corrections and/or FHWA justifications and coordinates transaction corrections with the District Federal Aid Coordinators or other Offices as needed.
Provides statewide training and assistance to the internal and external Federal Bill customers on all reports, systems and processes.
Leads and coordinates regular current bill information requests and reviews from FHWA, the Florida Auditor General, the Department's Office of Inspector General.
Includes annual reporting for the Cash Management Improvement Act (CMIA) and the annual Payment Integrity Information Act (PIIA) reviews as needed.
Completes quarterly National Bridge Inspection (NBIS billing) and reviews other special projects to support the Department's federal billing function.
Prepares the weekly Recap report, quarterly refund reports and other Federal Bill reports as needed.
Prepare and periodically update the desk procedure for this position.