Freight Bill Coordinator

Smithfield Foods•Suffolk, VA

1d•Onsite

About The Position

The Freight Bill Coordinator is responsible for managing and reconciling all freight bills that do not match estimated amounts, ensuring accuracy, timeliness, and compliance with established financial and transportation processes. In this role, you will research variances, resolve billing discrepancies, and maintain precise records to support efficient freight audit and payment operations. You will collaborate closely with internal teams and external transportation partners to obtain supporting documentation, validate charges, and drive resolution of outstanding issues. This position requires strong attention to detail, excellent organizational skills, and the ability to work with large data sets in a fast-paced, deadline-driven environment.

Requirements

High School Diploma or GED and 2+ years of relevant experience.
Working knowledge of Microsoft Excel and Word.
Strong accuracy in reviewing, reconciling, and validating billing information.
Ability to identify discrepancies, research issues, and recommend resolutions.
Ability to manage a high volume of invoices and documentation efficiently.
Clear verbal and written communication when interacting with carriers and internal stakeholders.
Works well with others in a fast-paced, dynamic environment.
Respectful, approachable, and team-oriented while building strong working relationships and a positive work environment.

Nice To Haves

Bachelor's Degree, preferred.
Freight Billing Experience preferred.

Responsibilities

Review all disputes submitted via Contract Carriers for accuracy and ensure timeliness and accuracy in approval/denials.
Reconcile all exceptions to prevent payment delays.
Escalate specific payment approvals/scenarios via the established reporting chain.
Provide training to contract carriers/vendors on the Accessorials process.
Document processes and variance exceptions.
Conduct root cause analysis for totals not in line with contractual rates and agreements.
Coordinate discussion with various departments to validate Accessorial requests.

Benefits

Robust, flexible and affordable benefit plans and programs
Medical plans with out-of-pocket costs, on average, 20 percent less than plans offered by other employers.
Be Well programs offer tools and resources to enhance your quality of life, at no additional cost.
Support for elective surgeries, weight loss, mental health, cancer, kidney disease, diabetes, smoking cessation, asthma, maternity management and more.
Comprehensive training and professional development programs
LinkedIn Learning access on-demand courses, professional certificates, and skill-based training
Tuition assistance covering English language learning, high school completion, and degree programs
Leadership development initiatives
Smithfield Scholarship Program for employees’ children.
Education Reimbursement Program provides financial reimbursement for GED/High School Equivalency (HSE) Diploma or academic degree at an accredited college or university.