Federal Acquisition Support Manager

Planned Systems International, Inc.•, Remote

10d•Remote

About The Position

Planned Systems International (PSI), an Enterprise IT services company, is seeking a Federal Acquisition Support Manager for a Program Management Office (PMO) Support team serving the VA Loan Guaranty (LGY) Product Line. This contractor-support role primarily assists the LGY Government Contracting Officer’s Representative (COR) team with contract administration, deliverables monitoring, invoice approvals, acquisition documentation, and contract management for software development and operations efforts. The position connects Government program personnel, procurement organizations, budget and finance personnel, and the IT contractor. The manager supports federal contracts and task orders throughout the acquisition lifecycle, prepares and coordinates procurement-ready documentation, monitors deliverables and contract performance, and helps track funding and acquisition actions. The role provides contract guidance to CORs and other stakeholders, facilitates recurring and executive-level meetings, maintains records and status tracking, and identifies risks and practical mitigation approaches. The manager also helps translate program and technical requirements into clear acquisition artifacts and supports Government stakeholders in applying relevant regulations, policies, and contractual requirements. This role requires a bachelor’s degree, at least eight years of total professional experience, including five or more years in federal acquisition, contract management, COR support, and/or federal program or PMO support. Federal acquisition certifications are required. The position is fully remote and requires availability during Eastern time zone business hours, active participation in virtual meetings, and completion of security clearance and onboarding requirements, including travel at personal expense to a government facility for fingerprinting and PIV badge and equipment pickup.

Requirements

Bachelor’s degree.
At least 8 years of total professional experience, including 5 or more years in federal acquisition, contract management, COR support, and/or federal program or PMO support.
Federal acquisition certification(s): FAC-C, FAC-C Professional, or FAC-COR.
Strong knowledge of federal acquisition and contract-support documentation for IT or professional services contracts, the FAR, and Government budgeting and procurement lifecycles.
Experience supporting IGCEs, contract modifications, and contract administration processes.
Advanced experience in strategic planning and analysis for acquisition activities, requirements planning, and stakeholder management across program, technical, budget, and acquisition communities.
Experience collaborating with CORs, Contracting Officers or Contract Specialists, budget personnel, PMO leadership, and contractor teams.
Experience managing multiple concurrent acquisition actions and translating program or technical requirements for contract and procurement purposes.
Experience in Federal PMO or program support and coordination activities.
Ability to clearly explain complex contract requirements, options, and trade-offs; manage detailed documentation accurately; work in fast-paced, evolving environments; bridge program, technical, budget, and acquisition communities; and stay organized across concurrent projects.
Effective communication with diverse stakeholder groups and sound independent judgment when direction is incomplete or evolving.
Ability to communicate in English, including talking and hearing.
Ability to work productively in a fully remote environment and take meetings and calls from a quiet, private space during business hours.
Ability and willingness to participate in virtual meetings through most of the workday and respond to messages and emails within reasonable timeframes set by the supervisor or client.
Availability during Eastern time zone business hours, 8:00 a.m. to 4:00 p.m. EST.
Ability to satisfy security clearance and onboarding requirements, including printing, signing, scanning, and returning onboarding documents, and traveling at personal expense to a government facility for fingerprinting, PIV badge processing and pickup, and government equipment pickup.
Working knowledge of MS Office applications, including Word, Excel, PowerPoint, Outlook, and Teams; MS SharePoint; MS Visio; and Jira or a comparable development management tool.

Nice To Haves

Familiarity with the Veterans Affairs Acquisition Regulation (VAAR) is strongly preferred.
Proficiency in project management tools such as Jira and MS Project and in project management methodologies.
Experience with Veterans Affairs or other federal agencies.
Experience in a contractor-support role alongside Government acquisition and program personnel.
IT modernization project support experience is preferred.

Responsibilities

Support Government program teams with administration of federal contracts and task orders for VA LGY Product Line initiatives.
Lead development of acquisition and contract documentation throughout the acquisition lifecycle, from requirements development through procurement-package submission.
Monitor monthly contract deliverables; coordinate Government review, disposition, and approval; and verify compliance with contract requirements, schedules, quality standards, and program objectives.
Provide contract guidance and interpretation to CORs, internal teams, contractors, and Government stakeholders.
Lead recurring contract status meetings with VA leadership, program managers, CORs, Contracting Officers, budget personnel, and contractor personnel.
Coordinate with budget and finance personnel to track funding across Contract Line Item Numbers (CLINs) and support budget planning, execution, and funding-related contract actions.
Maintain contract documentation, acquisition records, action items, status reports, meeting minutes, and milestone tracking.
Manage and track contract-specific processes for initiating, planning, and executing mission-specific work, including optional-task activities and related documentation.
Use Jira, Microsoft SharePoint, and other project management tools to manage activities and workflows, track deliverables, maintain documentation, and facilitate issue resolution.
Coordinate across program management, budget and finance, procurement, technical teams, procurement-support organizations, and contractor personnel to advance contract actions and meet timelines.
Identify contract risks, performance concerns, funding issues, and process gaps; recommend mitigation and resolution approaches.
Support contract modifications, invoice review and approval tracking, vendor coordination, performance evaluations, and compliance reporting.
Draft, edit, review, and coordinate acquisition documents, including Performance Work Statement sections, in-scope determinations and memoranda, Justifications and Approvals, and related artifacts.
Support budget personnel in developing and reviewing Independent Government Cost Estimates (IGCEs).
Translate program and technical requirements into contract documentation and procurement-ready acquisition artifacts for Government review.
Provide advisory and technical support to CORs and PMO leadership on acquisition, contract management, and program support.
Facilitate stakeholder communication and build consensus among program, acquisition, budget, technical, and contractor teams.
Support Government stakeholders in applying the Federal Acquisition Regulation (FAR), Veterans Affairs Acquisition Regulation (VAAR), agency policies, and contractual requirements.
Research special topics and recommend solutions to Government clients.
Facilitate executive-level virtual meetings by preparing agendas, recording minutes, and tracking outcomes and action items.
Carry out assignments proactively and independently within instructions, routines, and accepted practices.
Share products, best practices, and information as part of the integrated PMO Support Team.
Perform related duties as assigned by the supervisor.

Benefits

Paid leave.
Employer-sponsored group medical insurance options.
Dental insurance.
Vision insurance.
Short-term disability insurance.
Long-term disability insurance.
Life insurance.
AD&D coverage.
Legal services.
Identity theft coverage.
Accident insurance.
Flexible spending account and health savings account options with pre-tax savings for qualified medical, dental, and vision expenses.
Company-sponsored 401(k) retirement plan with an employer contribution match that is immediately vested.
Professional courses and certifications.
Tuition reimbursement programs.