FBS Specialist II

Texas A&M University System•College Station, TX

2d•Onsite

About The Position

The Finance & Business Services Specialist II within Texas A&M University’s Centralized Finance and Business Services, under supervision, is responsible for processing routine repetitive tasks related to general accounting, purchasing, payables, and receivable transactions; and providing support to both internal staff and external customers.

Requirements

High School Diploma or equivalent combination of education and experience
Three years of related experience
Knowledge of word processing, spreadsheet, and database applications
Ability to multitask and work cooperatively with others
Ability to communicate clearly and effectively to ensure understanding
This position is security sensitive
This position requires compliance with state and federal laws/codes and Texas A&M University System/TAMU policies, regulations, rules and procedures
All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements
All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Responsibilities

Initiates data entry into various systems
Initiates basic payment inquiry research and responses or correction entries
Performs other clerical tasks as assigned
May assist with data entry corrections
May assist with missing items for reconciliation
May assist with gathering transaction data/information
May perform specialized tasks for one or more units
May respond to customer service inquiries
Compiles and scans incoming documentation for transactions including vouchers, payment cards, and vendors
May assign costing allocations to payables
Creates invoices
Establishes invoices or receipts within systems to process payments
Assigns commodity or account codes to requisitions and invoices as directed
Reviews routine/standard transactions for compliance and approval as directed
Sets up invoices or receipts within systems to process payments
Provides customer service & or accounting related duties to 26 different Texas A&M University System Members for the Aggie Buy, FAMIS, USAS & Emburse systems
Provides service by accurately setting up new and maintain current vendor records for 26 different Texas A&M University System Members for the Aggie Buy, FAMIS, USAS & Emburse systems
Provides customer service and navigation to vendors through the vendor portal (Total Supplier Management) in Aggie Buy
Review W9’s for TINS matching through the IRS website
Verifying vendors & individuals for Export Control by checking Visual Compliance database
Set up & maintain state mail codes for the system members through the Texas Comptroller’s program USAS
Enter or review accurately direct deposit information provided by vendors & individuals
Maintain a 1% error rate or below to meet expectations