FBS Specialist I

Texas A&M University System•College Station, TX

4d•Onsite

About The Position

The Finance & Business Services Specialist I, within Texas A&M University’s Centralized Finance and Business Services, under general supervision, is responsible for processing routine repetitive tasks related to general accounting, purchasing, payables, and receivable transactions; and providing support to both internal staff and external customers.

Requirements

High School Diploma or equivalent combination of education and experience
One year of related experience
Knowledge of word processing, spreadsheet, and database applications
Ability to multitask and work cooperatively with others
Ability to communicate clearly and effectively to ensure understanding
This position is security sensitive
This position requires compliance with state and federal laws/codes and Texas A&M University System/TAMU policies, regulations, rules and procedures
All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements

Responsibilities

Perform daily physical inventory certifications for all assets located across campus
Monitor progress of certifications and ensure accurate data entry and updates
Manage asset changes, perform error checks, and address discrepancies
Investigate missing or mis-accounted assets and report findings
Contribute to process improvements for inventory certification and asset management
Process and maintain asset records by printing and physically affixing permanent asset tags to all newly purchased departmental assets
Initiate and process the documentation required for the transfer or disposal of departmental inventory, Ensuring accurate and timely updates in the asset management system
Serve as a primary point of contact for departmental staff, providing support and timely resolution to inquiries regarding asset location, tagging protocols, and new equipment purchases
Respond to department and system member inquiries via phone calls, emails, and the ticketing system in a timely and professional manner
Provide accurate information and assist with resolving issues related to fixed asset processes, policies, or procedures
Document and track inquiries, ensuring follow-up and resolution of outstanding requests
Collaborate with other departments as needed to ensure accurate and consistent responses
Initiates data entry into various systems
Initiates basic payment inquiry research and responses or correction entries
Performs other clerical tasks as assigned
May assist with data entry corrections
May assist with missing items for reconciliation
May assist with gathering transaction data/information
Compiles and scans incoming documentation for transactions including vouchers, payment cards, and vendors
May assign costing allocations to payables
May create invoices
Assigns commodity or account codes to requisitions and invoices as directed
Checks routine/standard transactions for compliance and approval as directed
Sets up invoices or receipts within systems to process payments