FBS Coordinator I

Texas A&M•College Station, TX

About The Position

The Finance & Business Services Coordinator I, under general supervision, processes a variety of general accounting and business tasks for Texas A&M Centralized Finance and Business Services, which may be specific or unique to a department or college, and provides general finance support to department personnel. This position does not supervise others. The coordinator provides financial and administrative support to the department in accordance with Texas A&M University policies and procedures. Responsibilities include processing travel and non-travel reimbursements, maintaining purchasing and payment documentation, supporting departmental cost reallocations, tracking conference budgets and expenditures, and helping with deposits and cash-handling records. The position also supports departmental operations and events, including providing on-site and remote conference support with occasional weekend assistance as needed.

Requirements

High school diploma or an equivalent combination of education and experience.
Four years of related experience.
Comply with applicable state and federal laws and codes, Texas A&M University System and Texas A&M University policies, regulations, rules, and procedures.
Perform all tasks and job responsibilities safely and in compliance with System and University safety requirements.

Responsibilities

Enter and review travel expense reports as needed and meet established processing goals.
Prepare and update standard reports, assist with account verification or reconciliation, research discrepancies, and gather transaction data or information.
Prepare and coordinate basic purchasing documentation, including vouchers, payment cards, and vendor documents.
Enter contract, receipt, and invoice documentation in the appropriate systems with minimal errors.
Review documents for mathematical accuracy, proper coding, compliance, and approval; assign commodity or account codes as directed.
Provide customer support by coordinating problem-solving or training on tracking, payment issues, and general expense questions; research and communicate policies and procedures.
Provide comprehensive financial and administrative support to the department in accordance with university policies and procedures.
Monitor, review, and respond to departmental communications to ensure timely follow-up and resolution of inquiries.
Prepare, review, and process Departmental Cost Reallocations (DCRs).
Process travel and non-travel reimbursement requests through Emburse and AggieBuy in compliance with university, state, and sponsor guidelines.
Prepare and reconcile payment card documentation and review transactions for accuracy and policy compliance.
Purchase departmental supplies and services using approved procurement methods, including AggieBuy, Amazon Business, and Staples.
Create, maintain, and update financial tracking tools, including Google Sheets, to monitor conference budgets, expenditures, and supporting documentation.
Provide backup support for arranging airfare and car rentals for departmental visitors and special guests.
Process deposits and manage documentation related to departmental cash handling in compliance with university procedures.
Track, reconcile, and report conference-related expenses to support budgeting and financial oversight.
Coordinate ordering supplies and materials for departmental operations and events.
Provide on-site and remote support during departmental conferences, including occasional weekend assistance as needed.