Coordinator I

Harvard University • Cambridge, MA

6d • Hybrid

About The Position

The Faculty Support Services Team provides flexible, centralized assistance to Harvard Faculty of Arts and Sciences departments when additional capacity or specialized support is needed. The Coordinator I provides financial, curricular, and administrative processing assistance to departments across divisions, including acting as a Concur delegate to support non-ladder faculty. The role also provides backup departmental coverage during short-term staff leaves or vacancies, assists with faculty projects, supports course setup as needed, and helps staff events and process high-volume recommendation letters.

The position adheres to Harvard University financial systems policies and procedures; sets up suppliers and corporations in Buy2Pay; and processes invoice payments and non-employee reimbursements through Harvard's financial platform. The work schedule and location are determined by the department based on operational needs. Duties may be performed at a non-Harvard location, subject to Harvard's work-location requirements for hybrid employees.

Requirements

• Three or more years of related experience; education beyond high school may count toward experience.
• Strong proficiency in financial software and the MS Office Suite, including Excel, Word, and PowerPoint.
• Excellent organizational, communication, and interpersonal skills.
• Ability to manage multiple tasks and meet deadlines.
• Attention to detail and problem-solving skills.

Nice To Haves

• Three to five years of experience in financial management, preferably in higher education.
• Familiarity with university policies and procedures.

Responsibilities

• Provide financial, curricular, and administrative processing assistance to departments across divisions.
• Act as a Concur delegate to support non-ladder faculty.
• Provide backup departmental coverage during short-term administrative staff leaves or vacancies.
• Follow Harvard University financial systems policies and procedures.
• Set up suppliers and corporations in Buy2Pay.
• Process invoice payments and non-employee reimbursements using Harvard's financial platform.
• Provide ad hoc support for faculty projects.
• Assist with curricular support needs, including course setup as necessary.
• Assist with event staffing as necessary.
• Process high-volume recommendation letters for faculty as necessary.

Benefits

• Generous paid time off, including parental leave.
• Medical, dental, and vision health insurance coverage starting on day one.
• Retirement plans with university contributions.
• Wellbeing and mental health resources.
• Support for families and caregivers.
• Professional development opportunities, including tuition assistance and reimbursement.
• Commuter benefits, discounts, and campus perks.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed