FBS Coordinator I

Texas A&M University System•College Station, TX

About The Position

The Finance & Business Services Coordinator I works under general supervision to process general accounting and business tasks for Texas A&M Centralized Finance and Business Services and provide finance support to department personnel. The role does not supervise others and may handle tasks specific to a department or college. The coordinator provides financial and administrative support to the department in accordance with university policies and procedures. Duties include processing documentation and transactions, supporting customers with finance questions, maintaining financial records and tracking tools, and assisting with departmental procurement, travel, reimbursements, deposits, and conference expenses. The position is based in College Station, Texas, and may require occasional weekend support during departmental conferences.

Requirements

High school diploma or an equivalent combination of education and experience.
Four years of related experience.
Comply with applicable state and federal laws and codes, Texas A&M University System and university policies, regulations, rules, and procedures.
Perform all tasks safely and in compliance with System and University safety requirements.
Applicants are subject to a criminal history investigation; employment is contingent on verification of credentials and other required information, including completion of the criminal history check.

Responsibilities

Enter and review travel expense reports as needed and meet established processing goals.
Prepare and update standard reports as needed.
Assist with account verification, reconciliation, discrepancy research, and gathering transaction data or information.
Prepare and coordinate basic purchasing documentation, including vouchers, payment cards, and vendor documents.
Enter contract, receipt, and invoice documentation into the appropriate system with minimal errors.
Review documents for mathematical accuracy, proper coding, compliance, and approval; assign commodity or account codes as directed.
Review financial transactions for compliance as needed.
Coordinate problem-solving or customer training on tracking, payment issues, or general expense questions; research and communicate policies and procedures; and provide customer service.
Provide comprehensive financial and administrative support in accordance with Texas A&M University policies and procedures.
Monitor, review, and respond to departmental communications to ensure timely follow-up and resolution of inquiries.
Prepare, review, and process Departmental Cost Reallocations (DCRs).
Process travel and non-travel reimbursement requests through Emburse and AggieBuy, ensuring compliance with university, state, and sponsor guidelines.
Prepare and reconcile payment-card documentation and review transactions for accuracy and policy compliance.
Purchase departmental supplies and services using approved procurement methods, including AggieBuy, Amazon Business, and Staples.
Create, maintain, and update financial tracking tools, including Google Sheets, to monitor conference budgets, expenditures, and supporting documentation.
Provide backup support for arranging airfare and car rentals for departmental visitors and special guests.
Process deposits and manage departmental cash-handling documentation in compliance with university procedures.
Track, reconcile, and report conference-related expenses to support budgeting and financial oversight.
Coordinate ordering of supplies and materials for departmental operations and events.
Provide on-site and remote support during departmental conferences, including occasional weekend assistance as needed.